Job Details

Operations Support Specialist
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Position Number: 1374808
Location: Chicago Heights, IL
Position Type: Other Administrative Positions

Position Title Operations Support Specialist
Status of Position Part-Time
FLSA Non Exempt

Position Summary
Provides administrative support for the Office of Apprenticeship Programs. Performs a variety of duties that are specific to the office in support of apprenticeship programs. Provides collaborative planning with an emphasis on supporting department deliverables.

Reporting Relationship
Direct reporting relationship to the Manager, Apprenticeship Programs.

Essential Responsibilities
1. Serves as the administrative assistant to the department; receives and screens incoming calls, places calls, and schedules appointments and handles requests for information/assistance as needed.

2. Requests, gathers, assembles, and compiles information from varied sources to assist the administrator in the preparation of records and reports or to complete own work assignments.

3. Establishes and maintains files of important correspondence, records, and reports; retrieves or searches files for information at the manager's request and maintains appropriate controls over files.

4. Takes notes, meeting minutes, and prepares correspondence and other material.

5. Acts as liaison with other departments for the timely reproduction of program, department, or office materials.

6. Maintains confidentiality.

7. Assures a steady completion of workload in a timely manner.

8. Ability to multi-task and produce work with minimal errors.

9. Responsible for the coordination of sponsored billing between client and internal PSC departments.

10. Purchases, categorizes, and tracks program inventory and budget

11. Prepares expense reports and credit card logs.

12. With direction, initiates communication to support necessary Department of Labor (DOL) communications and/or reports.

13. Implements and monitors programs as directed by management, and see the programs through to completion.

14. Supports student and program success by meeting DOL required outcomes.

15. Performs other duties as assigned within the scope of the department, consistent with the role of this position.

Other Duties and Responsibilities
WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects.

Minimum Qualifications
1. Associate Degree in Office Administration or related field and two years of experience as a Secretary or Administrative Assistant; or High School Diploma or Equivalent and four years of such experience.

2.Proficient in Microsoft Office Suite.

3. Strong oral and written communication skills and interpersonal skills.

4. Detail oriented and comfortable working in a fast-paced office environment.

5. Superior organization skills and dedication to completing projects in a timely manner.

6. Ability to analyze and revise operating practices to improve efficiency.

Preferred Qualifications
1. Experience working for a community college.
2. Experience using Datatel Colleague.

Anticipated Work Hours and Days
19 hours per week

Posting Date 12/14/2018
Open Until Filled No

Special Instructions to Applicants
All applications must be submitted electronically through Prairie State College website.

Quicklink for Posting
http://prairiestate.peopleadmin.com/postings/2001