Job Details

Events & Alumnae/i Engagement Coordinator

Main Campus - Boston, MA
R06406

Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate program and graduate programs open to all.

You're joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You'll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace.

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

Job Summary
Simmons University is looking for an Events & Alumnae/I Engagement Coordinator (Coordinator) to join the Office of Advancement. Reporting to the Director of Events, the Coordinator will play a key role in alumnae/i engagement efforts, data entry, registration processing and event logistics for all events designed to cultivate and steward alumnae/i and current and future donors. Additionally, the Coordinator will have a front-facing role with our alumnae/i community, responding to communications both on the phone and through email and will interface with other departments within Advancement.

As a University committed to diversity, equity and inclusion, we seek candidates with a demonstrated ability to work with individuals across a broad range of social and personal identities and perspectives.

Responsibilities:

• Support the Director of Events, the Director of Alumnae/i Engagement and the Coordinator Director of Alumnae/I Engagement;
• Track and assist in the planning, scheduling and logistics for regional engagement events;
• Obtain and process any contracts with vendors, venues, or other partners per department and University protocol, and as necessary;
• Track master event logistics spreadsheet including technology orders, building facilities and access, room setup, catering, registrations, etc. and present to team;
• Create event records in the database, manage RSVPs for events in RE, reconcile event registrations in the database including refunds;
• Manage logistics associated with event attendee lists and name tag production;
• Manage on-site registration check-in for all events;
• Working with the Advancement 800-Line team on a rotating schedule to cover, field, and resolve, forward, and otherwise process alumnae/i calls via the Alumnae/i 800-line;
• Prepare regional alumnae/i communications, making recommendations for and initiate graphics for communications and social media;
• Assist to manage the Simmons Alumnae/i LinkedIn, including requests, as well as the Flickr account;
• Develop and implement consistent and replicable data entry and management procedures to track engagement in regional programming, including Advancement fundraising initiatives, in partnership with Advancement Operations;
• Reconcile Reunion and all event registrations and manage the confirmation process;
• Participate on the Reunion Planning Committee and other Division-wide committees convened for major events as assigned;
• Assemble Reunion participant registration packets and staff on-site check-in process;
• Staff Reunion weekend with Advancement Division.

Qualifications:

• Bachelor's degree required;
• Customer service and event logistic support experience;
• Demonstrated ability to work in and thrive in a fast-paced environment;
• Superior attention to detail and organization skills;
• Strong written and verbal skills necessary;
• Available to work some weekend and early evenings;
• Some previous experience working in events, higher educations, or project management preferred.

Required Application Materials:

• Resume

Salary Grade
H05

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.


To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Events---Alumnae-i-Engagement-Coordinator_R06406

Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.