Job Details

Budget & Payroll Assistant
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Position Number: 1785935
Location: Boston, MA
Position Type: Human Resources

Budget & Payroll Assistant

About Northeastern:
Founded in 1898, Northeastern is a global research university and a world leader in experiential learning. The same commitment to connecting with the world drives our use-inspired research enterprise. The university offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools. Our campuses in Charlotte, N.C., San Francisco, Seattle, and Toronto are regional platforms for undergraduate and graduate learning and collaborative research. Northeastern pursues advanced research in security and materials at the Innovation Campus in Burlington, Massachusetts, and in coastal sustainability at the Marine Science Center in Nahant, Massachusetts.

About the Opportunity:
Managing operational budget, including requisition creation for purchases, invoice preparation to send to Accounts Payable, conference billing, and monthly payroll and non-payroll reconciliations. Provide a budgeting perspective at policy meetings and through memoranda and discussion, including recommendations for policy development based on cost forecasting and technical and operational payroll implications. Managing and auditing of payroll information for both student and non-student employees of the Residential Safety Office. Includes handling payroll inquiries or errors, and bonus calculations for a flexible workforce of 300-800 student-employees.

Responsibilities:
Maintain daily data update or modifications from shift assignment reports into the time and attendance system (ScheduleSource). Comparing/auditing hours submitted by students using the Student Employment Office online system (Job X). Monitoring student hours so as not to exceed policies set by the University and Residential Safety Office Administration. Monitor hours worked by international students in order to meet federal standards. Enter or remove data regarding an employee's status and update employee personal information for employment records. Meet with student employees regarding payroll issues. Oversee office operations and student supervisors on weekends in place of the assistant director(s). Developing and maintaining online presence - including department website, facebook, twitter, and weekly bulletin. Using digital content to creating and update employee training videos and other instructional content related to departmental policies and procedures. Creation and maintenance of Blackboard training modules for on site employee retraining/corrective action. Expected hours: Sunday thru Thursday 08:00am - 4:00pm

Qualifications:
Associates Degree required, Bachelors Degree preferred; 1-3 years of payroll, budgeting, and administrative experience. Knowledge of computer software programs as Word, Excel, Access, and WordPress. Excellent communication and presentation skills (both written and verbal). Working knowledge of fiscal forecasting. Familiar with social media strategies and brand awareness.

Preferred Qualifications:
n/a

Salary Grade:
51

Additional Information:

n/a

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/502527