Job Details

Administrative Assistant to the Dean
Go to our website »

Position Number: 5741528
Location: Syracuse, NY
Position Type: Secretary and Administrative Assistants

Administrative Assistant to the Dean

Job #: 041397
Location Syracuse, NY
Pay Range: $20.19 - $24.04 per hour
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
This position provides executive administration and professional support to the Dean of the Maxwell School. The position is responsible for administrative support and oversight of the Dean's calendar which requires excellent communication, organization, professionalism and attention to detail. This position will prioritize requests, manage sensitive and confidential items, and display independent judgement and exercise discretion.

This position will focus on scheduling items for the Dean of the Maxwell School including coordinating travel arrangements and working with Advancement to coordinate donor meetings as requested. The position will provide office management for the Dean's office suite including, but not limited to, handling front desk operations, processing of select credit card reconciliations, supply purchasing, and administrative support for various school meetings (faculty, staff, chairs). May supervise or direct the assignments of student workers.

This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.

Qualifications:

Job Specific Qualifications:

Responsibilities:

Maintaining calendars, scheduling meetings and developing itineraries for the Dean and occasionally other senior school leadership. This includes administrative support for the processing of travel related arrangements and the associated reimbursements.
Serve as the initial point of contact and liaison with all levels of the University community, as well as external contacts for the Dean's Office, as it relates to scheduling for the Dean.
Coordinating with the Assistant Dean of Advancement (or designee) on the Dean's schedule and availability to strategically identify time and space for donor meetings; this includes both short- and long-term planning that will be informed by regional travel, advancement objectives and the Dean's priorities.
Serve as the first point of contact for students, faculty, administrators and campus visitors coming to the Dean's Office and those who communicate generally by telephone or electronic mail.
Answer incoming calls, complex and non-routine inquiries, handle difficult, sensitive or confidential calls and inquiries in a highly professional manner.
Review calendars for the Dean's Office to obtain knowledge of appointments and visitors expected for the day.
Keep informed of university news and issues that may elicit calls or visits to the office.
Management of the front office including coordination of relief schedule to ensure coverage during business hours.
Maintain front reception area and manage the Dean's Office suite to include organizing, ordering supplies, cleaning, stocking, etc., May supervisor student workers.
Process credit card reconciliations for individuals within the Dean's Office including the Dean, Associate Deans, Assistant Dean, and Advancement Team. Other reconciliations may be assigned as capacity allows.
Manage logistical planning including space acquisition, publicity, travel and lodging arrangement, technology management, food, etc., for several events throughout the year including the bi-annual staff appreciation breakfasts and support for regularly occurring monthly leadership, faculty or staff meetings.

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107050

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.