Job Details

Cluster Research Administrator
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Position Number: 5744404
Location: Washington, DC
Position Type: Business and Financial Management

Cluster Research Administrator

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Cluster Research Administrator provides cradle-to-grave support for sponsored research. The role of the CRA is to ease the administrative burden on PIs, so they can increase their research productivity and the overall volume of sponsored research at Georgetown. Additional duties include, but are not limited to:

Facilitate the administration of research by proactively providing relevant and complete information to PIs, Department/Program staff, and associated central support University Departments as part of a wide range of tasks including identification of funding opportunities, proposal development and submission, award negotiation, set-up and ongoing management, and award close-out.
Support the researchers of Clusters, each of which includes several departments within Main campus and the Medical Center.
Supervise the positions within their cluster, including the proposal specialists, grants, contracts administrators, and the grant manager.
Independently work through their own deadlines, while simultaneously providing guidance, support, and expertise to their direct reports on major federal deadlines.

Work Interactions

The Cluster Research Administrator reports directly to their Sr. Cluster Research Administrator. The CRA works closely with other staff members in their cluster, across the CRA roles within JORA, and other collaborating offices to ensure that proposals and awards are complete, accurate and in compliance with sponsor and institutional regulations, policies and guidelines. The CRA is on the front line, and leverages good working relationships with department chairs and faculty within her/his disciplinary cluster to better serve the needs of researchers and to foster a culture of excellent service amongst the cluster staff members.

Requirements and Qualifications

Familiarity with electronic grants submissions through Grants.gov and other electronic portals
Knowledge of NIH funding mechanisms, including R01, P01, P30, T32 and foundation proposals
Flexible and adaptable to accommodate ongoing changes to internal and external policies
Capacity for managing an extremely high volume of proposals and juggling multiple deadlines at once
Ability to work quickly and effectively under pressure
Excellent verbal and written communication skills, organizational skills, and ability to function in a fast-paced academic setting
Proficient with software products including Excel, Adobe Professional and Docusign
7+ years of experience in academic research administration and familiarity with post-award financial management
Demonstrated financial accounting skills to enable account reconciliation, financial and programmatic report production, and a high level of proficiency in Excel
Proven experience with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management
Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities
Familiarity with the FAR clauses and Workday

Preferred Requirements and Qualifications

Master's degree
Certified Research Administration (CRA), Certified PreAward Research Administration (CPRA) and/or Certified Financial Research Administration (CFRA)

Sponsored Project Management (as applicable)

The CRA may need to assist with certain post-award grant management tasks for certain PIs/departments, in collaboration with the relevant grant manager of record and programmatic and departmental administrative staff. As such, the CRA should be aware of the following University policies that are specified for GU positions with official grant manager of record responsibilities: Employees that are the designated Department Financial Manager for Sponsored Projects are responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:

Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
Review salary distributions to ensure that they reasonably reflect employees' level of effort on projects. Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify ORS of significant variances;
Review the calculation of indirect cost recovery to ensure accuracy;
Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
Complete the Financial Status Report (FSR) worksheets timely and accurately; and
Ensure that payments to subrecipients are reviewed and processed in a timely manner.

Work Mode Designation

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$54,616.00 - $100,493.33

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Cluster-Research-Administrator_JR19538