Job Details

Director of Gift Documentation and Acceptance
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Position Number: 5938615
Location: Syracuse, NY
Position Type: Development and Fund Raising

Director of Gift Documentation and Acceptance

Job #: 041606
Location Syracuse, NY
Pay Range: $79,000 - $90,000
Hours: Standard University business hours

8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.
Job Type: Full-time

Job Description:
This role is responsible for drafting and executing all donor gift documentation on behalf of the University. This work is critical for the acceptance and proper documentation of gifts, requesting new funds, long-term use, and reporting of donor gifts to all units of the University. They will compose all gift agreements for donors and serves as the primary point of contact to draft new endowment, multi-year current use fund agreements, amendments of previously established funds, administrative documents, and other documents supporting new gifts. Utilize database to track and manage gifts agreements; perform ad hoc queries/audits of information and manage agreements through the e-signing process. They work closely with the Advancement staff, Financial Aid, Treasurer's Office, Restricted Accounting, and University Counsel's Office. This work includes managing the digital tracking and signature systems, and database donor fund information updates. Manage the overall gift approval process including submissions to the Gift Acceptance Committee. Develop/review and update policies and procedures pertaining to all types of gift documentation. Train staff on fund establishment policies, agreement documentation, and other gift acceptance related practices; includes public speaking and written forms of communication.

Qualifications:

Job Specific Qualifications:

Responsibilities:

Manage and direct the University gift agreement process including drafting pledge documents and gift agreements, track approval and signatory process, and maintain all records systems.
Ensure agreement provisions are structurally sound and meet all requirements for administration, donor intent and comply with gift acceptance policy and procedures.
Collaborate daily with gift officers, Advancement Services, University counsel, and University financial offices, ensuring that all agreements are crafted consistent with current laws and University policies and practices.
Oversee and direct one staff member to track agreements through signatory and fund creation processes starting with digital project management workflow and ending with advancement database.
Track establishment of all related gift fund accounts via collaboration with restricted accounting. Troubleshoot as required.
Oversee and manage submissions to Gift Acceptance Committee and subsequent approvals/rejections. Includes agreements meeting thresholds, naming and reputational risk reviews. Ensuring compliance of all agreements with University's Gift Acceptance Policy.
Conduct annual review of policies and procedures.
Conduct periodic training and education for gift officers on gift agreement process including regulation and guidelines surrounding charitable giving and best practices.
Manage digital signature software for AEA division

About Syracuse University:
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area:
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

Application Deadline:
Full Consideration By:
Open Until Filled:
Priority Consideration:

To apply, visit https://www.sujobopps.com/postings/107998

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.