Job Details

Temporary - Admissions and Records Specialist
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Position Number: 5943623
Location: Ukiah, CA
Position Type: Admissions/Enrollment

Temporary - Admissions and Records Specialist

Salary: $25.90 Hourly
Job Type: Short-Term, Non-Continuing
Job Number: 2025-TEMP-A&RSPEC
Closing:
Location: Ukiah, CA
Department: Admissions and Records

DESCRIPTION

Mendocino-Lake Community College District is currently accepting applications for a Short- Term, Non-Continuing Admissions and Records Specialist.

This is a temporary, non-continuing position. This position is open until filled.

We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission. Please review our District Mission, Goals and Values at the following website: MLCCD - Mission, Vision, Goals

Under direction of the Director of Admissions and Records, works within departmental regulations to perform confidential clerical and specialized duties related to the admissions and registration of students including residence determination and records maintenance; serves as the initial and primary customer service contact for the general public; performs related duties as required.

We recommend downloading this job announcement as you prepare your application materials for submission. Incomplete applications will not be forwarded to the screening committee.

APPLICATION PROCEDURE Through this online portal submit the following documents:

Completed online application
Resume
A letter of interest that succinctly addresses how your experience and professional qualifications prepare you for this position
Contact Information for 3 professional references (no letters please)

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.

SALARY AND BENEFITS

This is a Short-Term Non-Continuing (STNC), temporary, hourly position, 15-40 hours per week not to exceed 40 hours per week, $25.90 per hour; Ed Code 88003 authorizes a governing board to hire STNC employees for less than 75% of a school year, up to 180 days.

Please see the current salary schedule at: MLCCD - Salary Schedule

Benefits: The College offers a Bronze level benefit plan at the cost of the employee.

Paid Time Off: The successful candidate will earn forty (40) hours of sick leave per fiscal year.

Retirement: This position may be eligible for CalPERS Retirement (contingent upon number of hours worked within the fiscal year)

REPRESENTATIVE DUTIES

The successful candidate will support student and institutional success by executing the following duties:

Program Duties:

Work in welcome center assisting students with admission, registration & basic residency questions
Collect payments and manage cash drawer
Support student questions about graduation requirements
Work registration help desk
Answer phones
Support Admissions and Records projects

Other Duties may include:

Understands and implements Title 5 regulations regarding a student's right to privacy and the accuracy and retention of academic records (FERPA-the Family Educational Rights and Privacy Act of 1974).
Interacts directly with the general public, students, faculty and staff to communicate and interpret college academic policy; explains District regulations, policies and procedures related to Admissions and Records; provides primary assistance with WebAdvisor Help Desk telephone calls.
Receives and processes applications for admission; determines residency for tuition purposes; maintains online application processes, including communication with students regarding residency determination, exceptions and other admission requirements.
Processes K-12 special admissions and enrollments; processes special group enrollments and coordinates payments with Fiscal Services; performs general registration and other online transactions including adding/dropping courses and changing credit statuses.
Invoices and collects fees for enrollments, transcript production, credit by exams and ASMC stickers; ensures for Fiscal Services that fees are accurately collected, posted and reconciled for deposit.
Evaluates and clears prerequisite equivalencies; receives, posts and images incoming transcripts; maintains student files using document imaging system and indexing procedures.
Provides guidance and training to Center staff regarding Admissions and Records processes and functions including admissions, registration, residency determination and exceptions, the student record system, document imaging system and online services.
Collects and corrects student demographic data, including Student Data Change Forms for accurate State FTES and MIS reporting and for Federal reporting through the National Student Clearinghouse submissions.
Receives and monitors student transcript requests; produces, reviews for accuracy, and validates all outgoing transcripts and enrollment verifications; processes student requests for General Education certification; assists with implementation of the electronic transcript process; monitors and maintains electronic transcript process once implemented.
Processes student petitions to include Overlap of Classes documentation and Academic Review Petitions; assists with graduation application processing.
Scans and images student records and related documents.
Provides veteran educational benefits program information to veterans and eligible veteran dependent students and international students.
May place and remove admissions/registration holds.
May supervise and train student assistants and part-time temporary employees.
Assists with commencement and other special events planning and preparation activities regarding the ceremony, facility use, decorating, set up, communications, and program development.
Assists with student recruitment activities including participating in community outreach efforts, events, and special off-campus and on-site registration services, etc.
Performs a variety of support functions such as typing, mailing information, receiving and distributing mail; receives and screens visitors and telephone calls, refers to others as appropriate; takes and forwards messages.
Operates a variety of office equipment including a desktop computer and related software, calculator, copier, fax, scanner, telephone and others as applicable; secures the office and equipment properly.
Attends meetings and workshops as directed.
Performs related duties as assigned.

WORKING CONDITIONS
Office environment; subject to constant interruptions and distractions; work independently during evening hours; sitting for extended periods of time, reaching, bending, walking and occasional light lifting (up to 15 lbs).

QUALIFICATIONS

Must meet Human Resources guidelines for qualified hiring; including by not limited to a Live Scan background check and completion of TB test.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, and ethnic backgrounds of students, staff, and faculty.

PREFERRED QUALIFICATIONS:
AA/AS Degree

KNOWLEDGE OF:

Personal computer software programs, including data entry and word processing
Statistical recordkeeping principles and procedures
Modern office methods and equipment including computerized and manual records systems
Proper English usage, grammar, spelling, punctuation, vocabulary, and basic arithmetic
Effective verbal and written communication skills
Interpersonal skills using tact, patience, and courtesy
Proper telephone and reception techniques and etiquette
Techniques in training and supervising student workers

ABILITY TO:

Capably perform admissions and records responsibilities
Interpret, apply and communicate the rules, regulations and policies of the Admissions and Records Office
Assist students in the admissions and registration process
Tactfully and courteously work with the public to answer questions in person, in writing, or by telephone
Understand and carry out oral and written directions
Work independently with little direction
Meet schedules and timelines
Compose letters and write reports
Operate a personal computer and use related software
Accurately enter data into a computer database
Operate a variety of office equipment including a calculator, copier, fax, scanner, cash register and others as applicable
Supervise student workers
Maintain cooperative working relationships
Demonstrate sensitivity to, and respect for, a diverse population

PHYSICAL ABILITY TO:
Physical demands include sitting for extended periods of time, reaching, bending, walking and occasional light lifting (up to 15 lbs).

ADDITIONAL INFORMATION

IMPORTANT NOTES REGARDING APPLICATION PROCEDURE

All application materials must be received by 11:59 pm on the closing date indicated above

Only completed applications with the above required documents will be reviewed by the committee

Application materials not required (including reference letters) for this position will not be reviewed

Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials.

Expenses related to the recruitment process are the responsibility of the applicant

Incomplete application packets will not be accepted Interviews are by invitation only

The college does not reimburse applicants for related travel expenses

SELECTION PROCEDURE

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

CONDITIONS OF EMPLOYMENT(Prior to beginning employment)

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
Must be fingerprinted through DOJ and FBI and have background clearance; and Must take a TB test (once hired and every four years thereafter).
Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.
Mendocino-Lake Community College District is not authorized to sponsor employment visas and be the employer of record for F-1 Visa - OPT extension

COMMITMENT TO DIVERSITY

The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.

Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.

Mendocino-Lake Community College District is an Equal Opportunity Employer.

EEO STATEMENT

Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions,pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status. Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

ACCOMMODATIONS

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at (707) 468-3065 or via email at HRRecruiting@mendocino.edu.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://apptrkr.com/get_redirect.php?id=5943623&targetURL=.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://www.visitmendocino.com/ & https://www.lakecounty.com/

To apply, visit https://www.schooljobs.com/careers/mendocinoedu/jobs/4800046/temporary-admissions-and-records-specialist