Job Details

Human Resources Administrator: Dept. of Entomology & Plant Pathology - UTIA
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Position Number: 5984801
Location: Chattanooga, TN
Position Type: Human Resources

Human Resources Administrator: Dept. of Entomology & Plant Pathology - UTIA
Knoxville, TN, United States

Job Identification: 1430
Job Category: Human Resources
Posting Date: 02/06/2025
Job Schedule: Full Time
Locations: 2505 E J Chapman Drive, Knoxville, TN, 37996, US (On-site)

Job Description
The Human Resources Admin for the Department of Entomology and Plant Pathology (EPP) at the University of Tennessee Institute of Agriculture plays an integral role in managing the department's human resource functions, supporting faculty and staff, and ensuring compliance with university policies. This position handles a wide array of HR tasks, from coordinating hiring, onboarding, and off-boarding processes to supporting faculty affairs and data reporting. The Human Resources Admin is a primary resource for faculty and staff, providing guidance on HR matters and collaborating with UTIA HR for comprehensive employee support.

Responsibilities
Human Resource Management

Manage and coordinate a variety of HR processes within the department, ensuring smooth, compliant operations across hiring, onboarding, and offboarding procedures.
Support faculty and staff with the creation and posting of new job positions and advertisements, collaborating to accurately represent role requirements and department needs.
Serve as the primary coordinator for Visa applications for international scholars and employees, ensuring compliance with all legal and institutional requirements.
Coordinate the classification of and process incoming hires into correct and valid positions, handling all required hiring documents and ensuring a smooth onboarding experience for new employees, including security checks and facility orientation.
Verify insurance coverage eligibility for international guests and temporary employees, assisting them in understanding and accessing appropriate insurance options.
Maintain and securely manage comprehensive documentation, including search materials, hiring records, offer letters, and other official HR documents.
Conduct thorough offboarding procedures for departing employees, scholars, and students, adhering to university policy and preparing necessary exit documentation, including involuntary termination paperwork as needed.
Act as a knowledgeable resource for employees on general HR questions, assisting with inquiries on fee waivers, insurance, retirement, leave policies, and FMLA. Refer employees to the appropriate university HR resources, Q&A sites, or specific departments for further assistance when necessary.
Assists with Financial Labor Distribution and managing salary budgets remaining.
Assists with pulling data for reduction of labor force
Assists with filing for J-1 or H1-B Visa applications

Other Department Responsibilities

Coordinate the tenure-track faculty hiring process, ensuring compliance with university and departmental policies.
Assemble application packets for promotion and tenure, Post-Tenure Performance Review (PPR), and mid-cycle reviews, working closely with faculty to meet all submission deadlines and requirements.
Monitor annual faculty HR requirements, including performance assessments, conflict of interest declarations, minors' compliance, and security compliance, to ensure timely submission and adherence to institutional standards.
Oversee data reporting requirements for the department's HR functions, coordinating the extraction, verification, editing, and tabulation of HR-related data for internal and external reporting.
Prepare and coordinate responses for external salary surveys, turnover rate analyses, retirement planning, and employee training and professional development progress.
May delegate reporting tasks as appropriate, ensuring accuracy and consistency in all data provided for reviews, planning, and institutional reporting needs.
Take on special projects as assigned, contributing to departmental initiatives and university goals.
Engage regularly with faculty, staff, and department leadership, communicating decisions and updates as needed.
Actively participate in cross-functional teamwork, collaborating with other administrative and financial associates to support department and university objectives.

Qualifications
Required Qualifications:

Associates in administration or human resources, or other education that would support dept mission
2 year professional work experience with Human Resources or Academic Administrative Support. Education past 2 years of undergraduate work can be substituted for professional work experience.

Preferred Qualifications:

BA in administration or human resources, or other education that would support dept mission
2 years of experience supporting human resource functions within UT.

Position Notes:

MR07, Human Resources Associate 2, Regular, Full-Time, Non-Exempt

About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

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