Job Details

Database Manager and Prospect Research Analyst
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Position Number: 5985552
Location: Columbus, GA
Position Type: Development and Fund Raising

Database Manager and Prospect Research Analyst

Job ID: 281736
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

University Advancement

Job Summary

The Database Manager and Prospect Research Analyst has responsibility for evaluating and identifying prospects for the university's fundraising effort as well as maintaining and organizing constituent information in the database. The goal of this position is to provide proactive and reactive prospect research and communicate this information to appropriate fundraising officers and to maintain the integrity and accuracy of the constituent database. This position will work closely with the Director of Advancement Services and with fundraising officers as a partner in helping achieve their department goals.

Responsibilities

Significant Duties & Responsibilities include: Using a variety of online and offline resources, conduct in-depth research and provide analysis to identify major gift, foundation, and corporate prospects based on information such as philanthropic patterns, giving propensity and capacity, interests, tendencies, wealth indicators, and association and connections to the university.; Provide data-driven information to guide gift officers, development leaders, and other university team leadership and staff in their decision-making regarding fundraising strategies, donor relations, stewardship, program initiatives, events, campaigns, outreach efforts, and accounting for the support entities.; Streamline and strengthen prospect portfolio management system of donor prospects and track prospect movement through the relationship pipeline.; Respond to specific research requests and translate fundraisers' needs into technical output.; Develop templates and compose prospect profiles for use by development directors and advancement leaders.; Oversee donor database consisting of approximately 70,000 university relational records ensuring data integrity is preserved and that it contains information that is accurate, current, and accessible.; Direct the maintenance of alumni, friends, donors, and prospect records in the University Advancement database (Raiser's Edge), including analysis of information received via returned mail, constituent contact, gifts, internet research, internal notices and other avenues of information exchange, and its impact on related records.; Implement monthly database maintenance projects, high-level data imports from CSU databases, as well as moving and integrating crowd funding platforms and other third-party databases into Raiser's Edge.; Maintain and update donor records based on research, analysis, and visit reports.; Responsible for high-level import and export of information within donor and alumni database (Raiser's Edge).; Create and provide lists for departments (Chief Development Officers, Deans, Advancement staff, etc.) for a variety of projects including direct mail solicitations, publications, and cultivation events.; Develop, review, and analyze queries, exports, and reports for mailings, invitations, gift reporting, and other routine or ad hoc data requests.; Manage training and support on usage of the Raiser's Edge database and Raiser's Edge NXT.; Design and implement initial training for new team members to ensure accuracy and review the work on an ongoing basis for additional training opportunities.; Responsible for handling the maintenance, backup, and upgrades of the Raiser's Edge and Financial Edge databases, as well as other databases within Advancement Services' purview.; Assist the Gift Coordinator with the receiving, coding, entering, receipting and/or acknowledging, reconciling and posting of off-line and online gifts to the CSU Foundation and three supporting foundations as well as non-gift revenue received through the Foundation office.; Import NetCommunity event registrations and related income into the donor database.; Produce and mail monthly pledge reminders to assist with the pledge fulfillment and stewardship process.; Learn and remain current on software features, departmental procedures of the database, and prospect research resources to ascertain database comprehensiveness and effective utilization.; Assist Advancement Services Director in formulating, advocating, and updating internal policy and procedure manuals to reflect changes in best practices.; Hire, train, and supervise Student Assistants.; Serve as back-up for the Advancement Services Director and Gifts Coordinator.; Help with coordinating the day-to-day operations of the Advancement Services front office including opening and distributing mail, greeting and directing visitors, answering phones, receiving incoming gifts and deposits, maintaining the Advancement Services' email and master calendar, and any other required assistance.; In times of overflow or lack of office coverage handle the gift receipting, as well depositing monies to bank via RED (Remote Express Deposit) Teller Scan.; Administer the creation of new funds in conjunction with the accounting team.; Initiate regular communication of new funds, appeals, and procedures with team members, the accounting team, and the University Advancement staff.; Provide regular metrics and audit reports that test, measure and track the success and progress of records maintenance and gift processing activities.; Execute prospect/donor strategies for cultivation, proposal development, solicitation, and stewardship, and serve as strategic thought partner for CSU gift officers and CSU team leadership.; Establish and maintain appeals structure in Raiser's Edge, including timely addition of assigned appeals based on list generation.; Serve as project manager for major database and systems projects.; Direct and supervise training opportunities for all University Advancement staff through Blackbaud and other resources.; Continuously evaluate and improve business processes within Advancement Services to increase and improve operating efficiencies, knowledge and skill of staff, distribution of information and meaningful analysis of data, and verify accuracy, quality and integrity of critical constituent and financial data.

Proposed Salary

The proposed annualized salary range for this position is $56,723 - 62,314 and includes full benefits.

Contact Information

If you have any questions, please contact Ronnet Rice, Hiring Manager, via email at rice_ronnet@columbusstate.edu

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
Pre-employment drug testing for positions with high-risk responsibilities.
Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

Position of Trust + Education + Credit Check

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=281736&PostingSeq=1