Job Details

HR Specialist - Facilities Services - UTK
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Position Number: 6057218
Location: Chattanooga, TN
Position Type: Human Resources

HR Specialist - Facilities Services - UTK
Knoxville, TN, United States

Job Identification: 1965
Job Category: Financial
Posting Date: 03/05/2025
Job Schedule: Full Time
Locations: 2040 Sutherland Avenue, Knoxville, TN, 37996, US

Job Description
The HR Specialist is responsible for ensuring the accurate and timely processing of timekeeping for all bi-weekly employees, with assistance provided for monthly timekeeping as needed. This role also enters leave requests, including Family Medical Leave (FML), paid parental leave, and other types of leave for employees in DASH. The HR Specialist provides support to supervisors and employees regarding time and leave inquiries and serves as a key resource for advising on HR policies. In addition to timekeeping, this position assists in the preparing reports on staffing levels, career path progression and eligibility, employee certification requirements, leave balances, and other relevant data to support FS departmental and employee planning. This role also maintains departmental personnel and timekeeping records, ensuring confidentiality and discretion in all interactions.

Responsibilities

Process all bi-weekly timekeeping for the department and assist with monthly timekeeping as necessary, ensuring accuracy in reports associated with time records.
Review and verify employee timecards and/or time punches and attendance records for completeness and accuracy.
Enter all employee leave requests into the KRONOS timekeeping system, ensuring proper leave type selection and accurate data entry.
Verify leave accruals for accuracy before processing and ensure that employees' leave balances (e.g., sick leave, vacation, FMLA) are updated in KRONOS.
Process leave requests, including Family Medical Leave (FML), paid parental leave, leaves of absence, and other types of leave.
Respond to employee inquiries related to timekeeping discrepancies, leave balances, and benefits.
Ensure that all timekeeping-related documentation is properly stored and maintained for audit and reporting purposes.
Ensure payroll is processed in compliance with applicable labor laws.
Provide guidance on the Sick Leave Bank (SLB) and other leave policies to both employees and supervisors.
Maintain accurate and up-to-date personnel and timekeeping records, ensuring all information is securely stored and compliant with confidentiality standards.
Track employee certifications and provide reports on their eligibility for career ladders, training, and other development opportunities.
Assist with audits by providing necessary timecards, personnel records and reports.
Generate reports on employee leave balances, ensuring timely and accurate updates for both timekeeping and departmental planning.
Advise supervisors and employees on HR policies and procedures, including leave, timekeeping, and career progression guidelines.
Assist potential new employees with navigating the job application process, including providing guidance on job postings, application requirements, and the recruitment process.
Assist with performance review coordination, ensuring timely completion and proper documentation of evaluations.
Process personnel changes, such as position changes, promotions, and terminations, ensuring all are accurately reflected in the DASH and KRONOS systems.
Assist with various HR and timekeeping-related administrative duties as assigned, including coordinating personnel actions, leave applications, and promotions.

Qualifications
Required Qualifications

Education: High school diploma or GED
Experience: High school diploma with a year of office experience.
Knowledge, Skills, Abilities:
- Proficiency in payroll systems (KRONOS preferred) and payroll processing.
- Strong knowledge of HR policies, including FML, Workers' Comp, and Paid Parental Leave.
- Attention to detail and accuracy in data entry, timekeeping, and leave management.
- Excellent communication skills to explain payroll and HR policies clearly.
- Ability to maintain confidentiality and handle sensitive employee information.
- Strong problem-solving skills for addressing payroll discrepancies and leave issues.
- Organizational skills to manage multiple units timekeeping and HR-related tasks and deadlines.
Other Conditions: Valid Driver's license

Work Location

University of Tennessee - Knoxville, TN Campus
This is an on-site position

Compensation and Benefits

UT market range: MR06
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

About the Department

UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville's largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.

About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/1965/?mode=location