Job Details

Associate Director E - Kevin Johnson Lab (Division of Informatics)

Position Number: 6108715
Location: Philadelphia, PA
Position Type: Laboratory and Research

Associate Director E - Kevin Johnson Lab (Division of Informatics)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Associate Director E - Kevin Johnson Lab (Division of Informatics)

Job Profile Title
Associate Director E, Research

Job Description Summary
The candidate directs and oversees one or more aspects of Kevin B Johnson's Lab (AI-4-AI Lab). Directs research team and resources to accomplish specific goals and objectives. Responsible for planning activities for the specific research program, including implementing policies and procedures. The director will guide internal and external collaborators to the Institution. They will be responsible for seeing that the lab achieves program objectives within established timelines, budgets, and quality standards. Working with the PI, the candidate will ensure that the appropriate infrastructure and quality systems are in place to support all research.

Job Description

This candidate oversees the day-to-day operations and supervision of lab employees. Provide advice and guidance, managing all research personnel activity, including the oversight and development of training initiatives and standard operating procedures. Collaborates with the administrative team on strategy development for all operational activities and ensures that appropriate strategies are aligned with institutional objectives. Develops best practices, methods, techniques, and operational standards for clinical research across the enterprise. Ensure streamlined and standardized processes, eliminate redundancies, and ensure sound financial stewardship of space, equipment, and expenditures. Partner with research finance team and administration to manage research budgets. Develops and maintains collaborative partnerships. Act as a liaison between key stakeholders. Direct communication of priorities to ensure execution of goals and milestones through regular meetings, status updates, and other written communications. Operationalize and oversee clinical trial metrics' data collection, archival, and reporting. Oversee internal audits to ensure adherence to quality standards and operational best practices and to identify potential risks.

Job Responsibilities

Identify and cultivate research opportunities; facilitate contract and budget negotiations and complete regulatory start-up. Grant writing and facilitating grant submission with the Business Office.
Overall management of studies and projects with the determination of feasibility. Responsible for regulatory oversight of multiple projects and must possess full knowledge and understanding of all of the lab protocols.
Provide research and administrative support to the lab in financial decision-making (internal and external budgets, staff salary support and effort distribution, purchasing)
Create and modify research protocols. Attend, coordinate, and lead study meetings. Provide oversight to personnel. Work with PI to perform data cleaning and analysis. Work with leadership to identify, justify and utilize resources in an efficient manner; assist with presentations to other Penn officials. Interact with the SOM business office to assist with the oversight of budgeting, billing, and monitoring of financial activity for research studies. Provide leadership to coordinate activities between budgeting and contracting, and financial execution ensuring compliance.
Anticipate timelines, analyze requirements to accomplish major and minor projects, organize and delegate tasks to faculty and staff, follow through to completion. Advise on guidelines, protocols, procedures, forms, formats, budgets, and regulatory requirements.
Management of team meetings: staff meetings, program and PI meetings, business meetings.
Management of lab staff; Responsible for hiring, orientation, mentoring, training of new and current personnel, ongoing staff education and completing performance evaluations and management, if required, as well as overseeing day to day operations of group
Supervise and work directly with PI and research coordinators to oversee goals and activities related to research; seek ways to expand capabilities of the program to improve service to faculty investigators and to take fullest advantage of the available resources of Penn.
Perform additional duties as assigned.

Qualifications

Master's Degree with at least 5-7 years of related experience; or combination of equivalent education and experience in biomedical or engineering research or research administration in an academic or industry setting required. Ph.D. preferred.
Two (2) years of management or supervisory experience
Experience in financial management, including budget preparation and management.
Advanced understanding of research study processes and key operational interfaces.
Proven track record in operational delivery of multicenter research projects - results oriented.
Previous experience with grant writing and submissions, budget creation and resource allocation preferred

The candidate must possess and have demonstrated the following skills:

Ability to manage projects independently
Strong problem-solving and organizational skills
High attention to detail
Excellent interpersonal communication skills and proven team leadership and team playing characteristics.
Proven ability to influence and negotiate with key internal and external stakeholders.
Proven ability to manage budgets.
Demonstrated ability to manage multiple tasks simultaneously and complete work within allocated time frames
Excellent oral and written communication skills
Excellent organizational and time management skills

This position is continent upon grant funding.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$74,476.00 - $100,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and

the pay range assigned to the job profile.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Med-Sch-Richards-Building/Associate-Director-E---Kevin-Johnson-Lab--Division-of-Informatics-_JR00104190-1