Job Details

Accounting Coordinator, Accounting Services
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Position Number: 4835939
Location: Chattanooga, TN
Position Type: Business - Accounting

Accounting Coordinator, Accounting Services
23000002JK

Accounting Coordinator, Accounting Services - 23000002JK

Description

Accounting Coordinator (Financial Professional 1 - MR10)

Office of Accounting Services

University of Tennessee at Chattanooga

The Accounting Coordinator provides service to the University Community (faculty, staff, students, and guests) in regard to Travel, Accounts Payable, and general departmental accounting in the areas of compliance to University Policies and Procedures by providing guidance and knowledge in how to best resolve complicated situations, and serves as a liaison between the UTC department, external vendors, and UT Treasurer's Office when needed.

Duties and Responsibilities:

Compliance

Serves as a Compliance Officer for Travel and Accounts Payable by reviewing and assisting with complicated situations that need further attention beyond our general audit processes
Provides familiarity with University, Federal, and State policy regulations to explain to campus personnel and make sound decisions that work well for each individual situation
Provides a strong customer service experience which allows for good working relationships to be developed with campus personnel and external vendors
Achieves the best outcomes by providing guidance to mitigate potential risks or conflict
Provides good mediation and communication skills while working with key people to resolve compliance issues
Informs the Director and Assistant Director of Accounting Services, and possibly other leadership members, on situations that have escalated and works together to resolve
Mentors, coaches, and provides work direction to Accounting Specialists as needed
Performs quality assurance reviews, makes recommendations for quality assurance and improvement to procedures
Serves as a liaison with UT System Travel and Accounts Payable office for policy changes and related problems
Maintains responsibility for keeping the university community informed when revisions to policies are made

Training

Serves as a lead trainer for the department and is responsible for developing and implementing training on Accounts Payable, Travel, and general accounting procedures such as ledger reading and reconciliation
Serves as a Super User for our new DASH Oracle accounting system and will be the main trainer for Accounting Services, assisting campus with navigating the system, as well as working with the UT System DASH team implementing training initiatives for the UTC campus which could include onboarding training for new hires and continued training support for established personnel
Maintains the Accounting Services website with policy and training updates for all general accounting functions

Petty Cash and Accounts Payable and Travel Processing

Balances and reconciles petty cash bank account monthly
Serves as backup for processing petty cash checks for program activities and payroll corrections as necessary
Serves as backup for auditing and processing Transfer Vouchers during peak times (i.e. fiscal year-end) as necessary
Serves as primary person for reviewing and approving refunds
Serves as backup for auditing and processing AP and Travel for the department and provides temporary support when Accounting Specialist are out for extended periods of time

Departmental Goal and Data Analytic Reports

Assists Director in development of goals and objectives for Accounting Services for University Strategic Plan and assessment of departmental needs for functioning effectively
Compiles and prepares data analytical reports for the functioning of the Accounting Services Department in relation to Travel, Accounts Payable, and general accounting
Generates reports to be used for the tracking of data used to improve customer service, development of goals and objectives, and training development by the department
Prepares and analyzes reports for random audit checks and ones requested by UT System to determine adherence to policies and procedures, and report to Director on findings that need follow up

The ideal candidate will possess the following requirements:

Knowledge of basic accounting principles, basic computer operations, and fiscal responsibility
Skilled in Microsoft Office programs such as Outlook, Word, and intermediate skills in Excel
Skilled in navigating and data entry into accounting software
Skilled in written and oral communication to impart information clearly and effectively
Skilled in developing reports to collect and analyze data
Skilled in customer service, critical thinking, and mediation
Ability to effectively manage time, multi-task, be well organized, and extremely detail oriented
Ability to manage a large volume of work
Ability to prioritize regular duties with sudden and immediate demands or issues
Ability to compare information and recognize discrepancies
Ability to determine whether items comply with university policy and procedures
Ability to create and deliver training
Decision-making ability is required
Excellent customer service orientation, ability to work with the public, self-motivated,
Preferred skilled in both SAP (IRIS) accounting software and in Oracle accounting software
Knowledge of UT Fiscal Policy and Procedures, especially in relation to Accounts Payable and Travel and general accounting

Review of applications will begin December 14, 2023, and continue until the position is filled. Applications received by this date will receive priority consideration.

Minimum qualifications: Typically requires bachelor's degree in a business or accounting, and two years of relevant experience, or an equivalent combination of education, training, and experience.

Preferred qualifications: 3-5 years in an office environment with moderate level experience in accounts payable management; 6-7 years of accounting experience specifically in Travel and AP functions, and compliance monitoring and negotiation are preferred.

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.

Qualifications

Job
Other Professional

Primary Location
US-Tennessee-Chattanooga

Organization
Disbursements/Payroll Campus/Institute Chattanooga

Schedule
Full-time

Job Posting
Dec 4, 2023, 4:06:33 PM

EEO/AA Statement /Non-Discrimination Statement

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the appropriate affirmative action office. Requests for accommodation of a disability should be directed to the campus ADA Coordinator.

To apply, visit https://ut.taleo.net/careersection/ut_chattanooga/jobdetail.ftl?job=23000002JK&tz=GMT%2B00%3A00&tzname=UTC