Job Details

Accountant II Full-Time
Go to our website »

Position Number: 5670146
Location: Oregon City, OR
Position Type: Business - Accounting

Accountant II Full-Time

Salary: $52,913.29 - $57,651.53 Annually
Location: Oregon City, OR
Job Type: Full-Time, Union
Division: Business Services
Job Number: 2425-00142
Closing: 10/1/2024 11:59 PM Pacific

Description

Clackamas Community College (CCC) seeks to hire a Accountant II, which is full-time, union and benefits eligible position.

CCC is committed to continuous improvement and innovation in support of student-centered teaching and learning. We are committed to understanding and dismantling systems of oppression and to co-creating a more equitable educational system that in turn fosters a more equitable society. We strive to be a student-ready institution that supports and partners with students to promote discovery and growth. We work to mobilize community-wide awareness and action related to College strategic priorities and seeks to build relationships in support of community well-being.

At CCC, individuals are celebrated for their experience and expertise, validated for their unique perspectives, and engaged in ways that reflect their needs and interests. To learn more about CCC visit Leadership, Vision and Initiatives.

PURPOSE OF POSITION

:

Performs accounting-related functions that involve some interpretation and analysis with some independence. Performs a variety of higher level accounts payable tasks such as carrying out limited analyses of accounts, funds, systems and/or other information, and supporting management through special reports, financial projections and budget support. Performs normal transaction processing, verifies accounts payable payments and Purchase Orders, reconcile accounts, and administers purchasing cards. Provides information to campus users and vendors regarding policies and procedures for reimbursement and payment. Ensures compliance with all state, local, and federal laws and maintain accurate documentation files.

This is a hybrid position with 3-days on campus and 2-days remote, after the initial training period.

ESSENTIAL JOB FUNCTIONS

:

1. Accounts Payable (50% of time)

1.1. Reviews Accounts Payable invoices and supporting documentation for proper authorization and conformance to requirements, for accuracy of coding and completeness of information; pays invoices through the College's financial accounting system; processes and distributes progress payments; answers payment inquiries from vendors; follows up on and resolves related problems.1.2. Processes additional Accounts Payable Forms: Travel advances; Expense reimbursements; Independent Contract Agreement; Professional Development.1.3. Prints Financial Aid, Class Refund, Tax Liability and regular Accounts Payable checks and echecks. Coordinate with Student Accounts to resolve issues with student financial aid and class refund payments.1.4. Establishes and maintains non-accounting records; files and retrieves a variety of financial documents, contracts, and other documents. Maintain vendor files for annual 1099 reporting, and retention of W9 forms.

2. Purchasing (15% of time)
2.1. Process POs daily. Create vouchers. Create and disburse paper checks and ACH payments. Process requisitions to create purchase orders. 2.2. Ensure requisitions and purchase orders are closed appropriately and encumbrances are cleared.

3. Purchase Card Administration (15% of time)
3.1. Work with departments to complete and maintain Credit Applications and Users for Credit Accounts.3.2. Work with departments to complete and maintain Purchase Card assignments and users.

4. Copier / Printer Administration (10% of time)
4.1. Work with departments to maintain PaperCut users and printer maintenance and purchase requests. Develop rates for internal service cost allocations.

5. Accounts Payable Compliance (10% of time)
5.1. Upload check files to the bank website to create the positive pay filter.
5.2. Coordinate year-end processes. Prepare, distribute, and file 1099 forms annually.
5.3. Responsible for annual Unclaimed Property reports and reporting to required states. Coordinate with the Cash Accountant.
5.4. Perform periodic search of the State of Oregon's unclaimed property website to determine whether the College is named beneficiary of any unclaimed property; process requests for unclaimed property as appropriate.
5.5. Test Colleague software patches and upgrades related to accounts payable, requisitions, and purchase orders.
5.6. Provides training to staff on guidelines and procedures to be followed; answers employee questions on transactions, processes and procedures; provides service to customers where appropriate.
5.7. Develops Standard Operating Procedures for Accounts Payable area, under the guidance of the Dean of Business Services and other higher level Accountants.

GENERAL JOB FUNCTIONS:

Establish and maintain effective working relationships with students, staff, other agencies, and the general public.
Perform other duties as assigned within the scope of the classification.
Participate in college committees when requested.
Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
Maintain work areas in a clean and orderly manner.
Maintain student confidentiality, data integrity, and comply with all related college, state, and federal standards, including the Family Educational Rights and Privacy Act (FERPA).

Qualifications

REQUIRED QUALIFICATIONS

:

Associate's degree, supplemented by additional coursework / training related to areas of responsibility AND at least five years' experience in an accounts payable function performing for a company processing over $1 million in expenses OR any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the duties as described.
Knowledge of basic principles and practices of accounting and bookkeeping, accounts payable processes, account coding, accounting software, and accounting practices.
Knowledge of administrative and general office practices and procedures, record keeping, word processing, spreadsheet and database applications software, and use of standard office equipment.
Knowledge of principles and practices associated with the development of rates for internal service fund allocations. As well as basic knowledge of Generally Accepted Accounting Principles (GAAP); basic governmental accounting; basic budgeting practices; advanced math; advanced principles and practices of accounting and bookkeeping.

PREFERRED QUALIFICATIONS:

Experience in higher education or public sector accounting.

Other Job Elements

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

WORKING CONDITIONS

:

The position requires minimal (20-40%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Frequent (51-80% of the time) use of office equipment.

The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination

The work environment is usually well-protected, with minimal hazards or obstacles (5-20%). There is little or minimal element of personal risk or hazard. Job conditions are usually comfortable, with minimal (5-20%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. Position may have minimal responsibility for driving.

SUPERVISORY RESPONSIBILITIES

:

Supervision of others is not a typical function assigned to this position. May provide training and orientation to newly assigned personnel, and may assign work to student workers.

SUPERVISION RECEIVED

:

Works under the general supervision of the Dean of Business Services.

Additional Information

APPLICATION INSTRUCTIONS:

When applying for this position, you will be required to complete the NeoGov application and attach the following electronic documents.
1. Resume
2. Cover Letter explaining your interest in the position and describing how you meet the minimum qualifications and requirements of the position.

3. If applicable: Veteran's Preference documentation

Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. CCC makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

VETERANS' PREFERENCE:

Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.

DOCUMENTS REQUIRED:

MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.

For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspx

TERMS OF EMPLOYMENT:

All positions at CCC are required to be available for work onsite as requested by the college.
Requires flexible work schedule to meet program needs, which may include evenings and/or weekends.
Employees must maintain Metro Portland, OR or Vancouver, WA residency as a condition of employment.
Successful applicants must successfully pass a background inquiry, which may include criminal, driving, and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
Providing false information will result in rejection of an application, employment offer or dismissal.

EQUAL OPPORTUNITY EMPLOYER:

CCC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

To apply, visit: https://www.schooljobs.com/careers/clackamascc/jobs/4645483/accountant-ii-full-time