Job Details

Director, Admissions, Student Records & Registration
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Position Number: 5686886
Location: San Luis Obispo, CA
Position Type: Admissions/Enrollment

Director, Admissions, Student Records & Registration

Cuesta College

Salary: $115,584.00 - $127,428.00 Annually
Job Type: Full Time
Job Number: FY2425-00064
Location: All Campuses or other sites, CA
Department: Student Success & Support Programs
Closing: 11/6/2024 11:59 PM Pacific

Job Description Summary

DEFINITION

Under the general direction of the assigned administrator or designee, the Director of Admissions, Student Records, and Registration, is responsible for providing district-wide direction and oversight of all admissions, student records, and registration. The Director contributes to and implements services that assure student access, ease of entry, and successful transition to the college. The Director serves as custodian of student records and ensures compliance with federal, state and local policies, oversight of program planning, staff, program review, learning outcomes, and assessment.

DISTINGUISHING CHARACTERISTICS

The Director of Admissions, Student Records, and Registration serves as the District Registrar and provides direct leadership and oversight for district-wide admissions, student records, and registration. This includes coordination and planning of activities within all areas of the District, as well as, ongoing assessment of needs and development of long-range plans. The Director will ensure all provisions of services to students are aligned with the District's mission, vision, and institutional goals.

Incumbents in this position utilize the Guided Pathways framework, advance the college's Student Equity Plan, support student learning outcomes and institutional effectiveness by ensuring all students have access to the college through Admissions, Student Records and Registration.

ABOUT THE COLLEGE

Where You Will Work
Serving all of San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. The main campus is located along scenic Highway 1, west of San Luis Obispo and east of the beaches of the Pacific Ocean. Cuesta College has a North County Campus in Paso Robles, and South County Center, in Arroyo Grande.

Who We Are
Equity, diversity, and inclusion are essential to our culture and the work we do. Cuesta College is proud to be a designated Hispanic-Serving Institution (HSI) committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified professionals, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion.

Additional information about the college can be found at
https://www.cuesta.edu/about/index.html
The college planning documents can be found at
https://www.cuesta.edu/about/collegeplans/index.html
Our Student Equity Action Plan can be found at
https://www.cuesta.edu/about/info/student-equity-initiatives/equity/index.html
We offer comprehensive benefit options. Information about benefits can be found at
https://www.cuesta.edu/about/depts/benefits-insurance/index.html

Essential Functions & Qualifications

ESSENTIAL FUNCTIONS

Direct, manage, and supervise services related to Admissions, Student Records, and Registration at all campus locations and online, such as, the processing of grades, maintenance of student and course records, verification of student enrollment, certification of graduation, production of transcripts and diplomas, and etc.;
Serve as the District Registrar;
Demonstrate cultural humility, sensitivity, and equity-minded leadership in working with individuals from diverse communities, model inclusive behaviors, take action to address equity gaps impacting students, and collaborate with staff to ensure a high-performance, service-oriented work environment;
Manage and supervise the performance of staff and provide coaching for performance improvement and development, in accordance with district human resources policies and labor contract agreements; direct and oversee the selection of regular and temporary staff within areas of responsibility;
Develop and maintain standards and procedures for admissions and records; supervise the evaluation and certification of individual student records related to transfer to other educational institutions, athletic eligibility, and eligibility for benefits from various governmental agencies or programs;
Interpret and apply state and federal laws, rules, regulations and District policies to ensure compliance of student records, student attendance, admissions, residency, grading, census, withdrawal, and drop processes, student fees, student petitions, student privacy and other related matters;
Provide consultations, technical expertise, and recommendations to administrators and other college departments regarding district compliance with laws, reporting regulations and academic policies, and the impacts of current and proposed policies and procedures;
Interact with outside parties including law enforcement agencies, employers and state entities regarding access to student records including but not limited to complying with legally issued subpoenas and Solomon Amendment Requests;
Protect the confidentiality of student academic records by enforcing the provisions of the Family Educational Rights and Privacy Act;
Develop and prepare annual registration timelines for schedules, catalogs, brochures and forms; review and revise board policies and procedures for approval as needed;
Direct the evaluation of student graduation and transfer documents, preparation of diplomas, compilation of academic standing lists; ensure timely and appropriate notification to students regarding graduation status and academic standing;
EngageintheparticipatorygovernanceprocessesbyservingonDistrictwide committees and division meetings;
Prepare student data reports in collaboration with the InstitutionalResearchDepartmentandInformationTechnologyasrequiredbythe District, federal, state, and local agencies;
Develop student learning outcomes and conduct Institutional Program Planning and Review (IPPR);
Develop and monitor departmental budgets for assigned programs;
Maintain current knowledge of laws, policies and procedures related to admissions, student records and registration;
Integrate innovative technology, in collaboration with Information Technology to remain current and effective in meeting students' needs; and
Perform other related duties as required.

QUALIFICATIONS

Education:

Required

Bachelor's degree in either Guidance/Counseling, Human Development, Psychology, Social Science, Business, Recreation or Student Development.

Experience:

Required

Three years of direct experience in higher education in the area of student services, admissions and records, or enrollment services with increased responsibility over time.

Preferred

Five years of supervisory experience in admissions, records, and/or enrollment services in higher education;
Experience at the California Community College system;
Experience in data tracking and reporting;
Bilingual in Spanish (oral and written); and
Knowledge of Student Support and Success Act(2012),California,SB1456, California Guided Pathways, California Education Code and Title 5.

Knowledge, Skills and Abilities:

Operational characteristics, services, and activities of admission, registration, and records;
Principles and best practices of effective supervision, management, and training;
Principles and practices of budget preparation and oversight;
Plan, organize, manage, assign, delegate, review and evaluate the work of staff;
Demonstrate sensitivity to, and understanding of, and respect for the diverse socio-economic, ethnic, religious, disability, gender identity, sexual orientation, cultural backgrounds, and learning abilities of community college students, faculty, and staff;
Ability to interpret and apply District policies and procedures and ensure compliance with applicable federal, state, and local regulations;
Organize, set priorities and exercise independent judgment within areas of responsibility;
Application and use of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, OneNote) and Adobe software;
CorrectusageofEnglish,grammar,spelling,punctuation,andvocabulary;
Establishandmaintaincooperativeworkingrelationshipswiththosecontactedinthe performance of duties;
Skills in excellent customer service practices, including effective interpersonal communication skills, using tact, patience, and courtesy; and
Strong organizational skills and ability to develop, implement, and maintain appropriate procedures and controls.

Physical ability to:

Read and comprehend printed matter and text and data on computer monitors;
Communicateintelligiblyandeffectivelyviaspeech,telephone,writtencorrespondence, and/or email;
Sit or stand for extended periods of time;
Lift and/or carry 25 pounds; and
Exert manual dexterity sufficient for keyboard and other office equipment operation.

License and Certificates

Required

Valid driver's license and eligible to obtain California driver's license upon hire

Additional Information

REQUIRED DOCUMENTS TO APPLY
Candidates will be required to submit ALL of the required documents below when applying for this position. When uploading documents, PDF uploads are preferred.

Cover letter;
Resume;
Reference List (see further instructions below);
Diversity statement (see further instructions below).

Diversity Statement Instructions: Cuesta College is committed to building and maintaining a workforce that reflects and honors the diversity of our students. It is important to us that our faculty, staff, and administrators demonstrate an understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, ethnic, and religious backgrounds as well as sexual orientation and abilities of all constituents in the Cuesta College community.

In 500 words or less, with consideration to our Mission Statement and our values expressed above, please explain how you will demonstrate your commitment to diversity, equity, and inclusion in this position.

Reference List Instructions: Your reference list must include three professional references, their contact information, and their relationship to you.

Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.

SALARY SCHEDULE
Below is the full salary schedule range for this position, steps A through E. Per Cuesta College's bargaining agreement, new employees are placed at Steps A through C, which is the anticipated hiring range also listed below. The bargaining agreement also includes step and longevity increases. For a full salary schedule, please see our website: https://www.cuesta.edu/about/depts/humanresources/salary_schedules.html

Salary Schedule Range: $9,632 - $11,708 per month.
Anticipated Hiring Range: $9,632 - $10,619 per month.

ADDITIONAL INFORMATION
Cuesta College will not sponsor any visa applications.

San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/about/depts/publicsafety/clery_act

Cuesta College uses E-Verify as part of the I-9 process to verify the work eligibility of all new hires. E-Verify is an Internet-based system that compares information from an employee's Form I-9 to data from U.S Department of Homeland Security and Social Security Administration records. For further information, visit: https://www.cuesta.edu/about/depts/humanresources/Job_Opportunities.html

Interview Process Information

Selected applicants will be invited to attend a Zoom interview on DATE.

Selected applicants will be invited to attend an in-person interview on DATE.

Second interviews will be held on.

To be considered for this position please visit our web site and apply on line at the following link: https://www.governmentjobs.com/careers/cuesta

The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129.