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- Intermediate Clerk II
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Intermediate Clerk II
Pasadena City College
Salary: $51,454.20 - $56,728.44 AnnuallyCFT-36
Job Type: Full-Time
Job Number: 07151
Location: Pasadena, CA
Department: Student Services
Closing: 10/15/2024 11:59 PM Pacific
Department formally known as Disabled Student Program and Services Under general supervision, perform a variety of clerical duties of above-average difficulty which require learning specific policies and practices and selecting the procedures to use for specific cases; type with accuracy and speed; and do related work as required.
CLASS CHARACTERISTICS
This class differs from the classification above and below in complexity of tasks, proportion of time spent working without direct supervision and amount of discretionary judgment required to select proper procedures.
Methods of work are less well defined than in the next lower clerical class and are frequently left to the discretion of the incumbent. At this level, the type of clerical work is of a more critical nature than at lower clerical levels and usually involves technical processing of official school records or lead responsibility for an aspect of a complex program involving eligibility, money, and special subject matter.
Incumbents in this class frequently serve as single clerical specialist in the functional area to which assigned, and work flow is determined by the procedures to be followed. Work is frequently extremely varied so the employee has some latitude in deciding task priorities. Training is usually done by a supervisor and takes a relatively long period of time.
Inaccurate work or poor performance at this level would normally result in serious consequence for a student or considerable expenditures of time by higher-level personnel. Supervision is not always available and incumbents must exercise judgment to evaluate the need for referral of problems to a supervisor. There is usually no substantial supervision over other employees, although, incumbents may oversee the performance of others assigned to do relatively routine work.
Most jobs involve some typing, and a few jobs may require the ability to arrange spacing of material on a page. For some jobs involving a great deal of typing, incumbents may need to correct spelling and grammar.
Most positions in this class require the ability to keep information and materials confidential.
EXAMPLES OF DUTIES
1. Establishes priorities and performs all the clerical tasks and services related to an office or function.
2. Maintains records; files and retrieves.
3. Gives information on an aspect of a complex matter orally and in writing; contacts various individuals and groups to facilitate communications.
4. Compiles data from a variety of standardized sources and makes list, reports, or tabulations.
5. Checks data for completeness and for compliance with criteria.
6. Operates office equipment such as typewriters, duplicators, calculators, telephones, and word processors.
7. Enters and retrieves data from computer.
8. May supervise clerical and student assistants or help them follow policies and procedures.
9. At the request of a supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by an Intermediate Clerk II.
MINIMUM QUALIFICATIONS
- Graduation from high school AND
- Two years of general clerical experience.
KNOWLEDGE:
Knowledge of office methods and procedures.
ABILITY TO:
- To learn to follow a variety of procedures of above-average difficulty
- To type with accuracy and produce letters and reports with reasonable speed
- To learn to operate business machines
- To communicate orally and in writing
- To spell correctly and use good English grammar
- To keep information and materials confidential
- To work effectively with others
- To work in a multi-ethnic environment
- To function without constant direct supervision
- To handle heavy public contact
Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment.
CORE COMPETENCIES - The District has identified the following essential skills and attributes needed for success in this position.
- Clerical Skills
- Adaptability
- Attention to Detail
- Organizational Skills
- Communication Skills
- Teamwork
- Problem Solving
- Initiative
SALARY RANGE
CFT-36
APPLICATION AND SELECTION PROCESS
Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:
- If you do not follow the process or your application/resume is incomplete, your information will not be processed.
- If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
- The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
- While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
- Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).
All materials listed below may be required for your application packet to be considered complete:
- Resume or Curriculum Vitae
- Cover Letter
After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.
ADDITIONAL INFORMATION
- Successful applicants must provide proof of eligibility to work in the United States.
- Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
- Pasadena Area Community College District will not sponsor any visa applications.
- Applicants must be available for interviews at Pasadena City College at no cost to the District.
- Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
- The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
- Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
- The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
- An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.
PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer
APPLICATION AND SELECTION PROCESS
Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:
- If you do not follow the process or your application/resume is incomplete, your information will not be processed.
- If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
- The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
- While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
- Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).
All materials listed below may be required for your application packet to be considered complete:
- Resume or Curriculum Vitae
- Cover Letter
After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.
ADDITIONAL INFORMATION
- Successful applicants must provide proof of eligibility to work in the United States.
- Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
- Pasadena Area Community College District will not sponsor any visa applications.
- Applicants must be available for interviews at Pasadena City College at no cost to the District.
- Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
- The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
- Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
- The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
- An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.
PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer
To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4665555/intermediate-clerk-ii
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