Job Details
University of Colorado System Administration
- Staff Council Administrator
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Staff Council Administrator
Staff Council Administrator - 34843 University Staff
Description
Who We Are:
System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses. Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty. Learn more about CU System Administration.
Position Summary:
The University of Colorado Staff Council (UCSC) is the system-wide representative body for Staff Governance, comprised of university staff representatives from all four campuses and the system office. UCSC reviews and makes recommendations to the President, appropriate administrators, the Chancellors, and the Board of Regents on matters within the jurisdiction of Staff Council that are related to university staff employment benefits, policies review, and workplace conditions
The Staff Council Administrator supports the work of the UCSC in shared governance by managing the ongoing operations of UCSC and providing assistance in managing its committees, officers, and members. This position supports the UCSC Executive Committee by managing meetings, coordinating communications, scheduling invited guests, submitting information requests to partner staff council groups, and planning and executing events. Members of this committee are elected and perform their duties above and beyond their normal job duties, making the engagement and coordination provided by this role critical to the success of Staff Council.
This position receives general supervision, direction, and advice from both the Vice President for Administration and the Staff Council Co-Chairs in completing daily tasks. It is the incumbent's responsibility to take initiative in setting their own priorities and deadlines with Staff Council's schedule in mind.
This position reports to the Vice President for Administration and is exempt from the State of Colorado Classified System due to its reporting relationship to an officer of the administration. A significant amount of the day-to-day supervision of this role will be performed by UCSC Co-Chairs and Executive Committee.
The majority of this position's duties will be performed virtually/remotely, however, there will be certain in-person duties that need to be performed at the office in Denver, Colorado and at UCSC meetings and events held on the four University of Colorado campuses.
Where You Will Work:
This position is approved for a hybrid work arrangement.
Diversity and Equity:
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties & Responsibilities:
This position description is a summary of the general nature of the position and is not intended to be an exhaustive list of job duties. This position will be required to adjust priorities and work tasks to meet the evolving needs of UCSC.
Council Operations
- Maintains the official repository for Staff Council documents including minutes, resolutions, shared governance participation, committee rosters, and historical participation
- Creates and maintain electronic databases to store UCSC data, as necessary
- Assists the Council Secretary in keeping an accurate record of UCSC membership
- Directs inquiries from various individuals and constituencies to the appropriate Staff Council officer, member, or committee
- Provides guidance and makes recommendations to eliminate inefficiencies and improve processes, as necessary
- Assists the Elections Committee of the Staff Council in conducting annual or special elections
- Assists the UCSC Treasurer in managing the staff council budget, including expenditures for general office operations and staff council events
- Makes travel reservations and assists with processing reimbursements as necessary
Meeting Coordination and Event Planning
- Provide support to Staff Council members, each of which are performing these elected duties above and beyond their day to day job responsibilities.
- Assists in scheduling Staff Council and committee meetings and coordinates logistics.
- Contacts guests (e.g. President, Vice Presidents, Regents, elected officials, administrators, etc.), or their staff representatives, to schedule appearances and coordinate attendance at Staff Council meetings based on needs and scheduling demands
- In consultation with appropriate committees, assists representatives in planning, organizing, and coordinating the annual award process for the Staff Council Excellence Awards, the All Council and Professional Development Day, and the annual Retreat
- Coordinates the approval of event contracts with the System Procurement Office
- Keeps the Council Treasurer apprised of cost estimates and actual encumbered costs to ensure the budget is not exceeded for events
Communications
- In coordination with and at the direction of the Staff Council Communication Chair and Committee:
- Makes updates to the UCSC website ensuring information reflected is current and up to date, including uploading approved minutes, agendas, resolutions, and other relevant information to the website
- Provides timely communication of Staff Council decisions, resolutions, and policy recommendations to the appropriate stakeholders, including the Board of Regents, Office of the President, and campus staff
- Assists the Communications Committee in liaising between UCSC and outside entities (including campuses, other shared governance groups, and administrative offices)
- Assists with sending general meeting notifications to council members, including any invited guests
- Administers and maintains UCSC distribution lists with University Information Services (UIS)
- Supports UCSC committees and members in efforts to elevate the UCSC brand among staff members across the system, using effective communication tools in this effort
- In close partnership with the Executive Committee of UCSC, assists with the development of survey tools using software not limited to Qualtrics and Formstack
Secondary Duties:
Policy Research and Coordination
- Researches and provides information to Chairs of the Staff Council and its committees as needed
- Distributes and sets deadlines for the review of policies by shared governance bodies and communicates deadlines to campus staff and other stakeholders, as appropriate
- Routes and tracks the progress of Administrative Policy Statements (APS) and Regents Policies review through the staff shared governance body and updates campus council chairs as necessary
- Researches and reports on timely subjects about higher education, university policy, and staff issues to the Staff Council Co-Chairs on a regular basis
What We Offer:
Salary: The anticipated hiring range has been established at $23.90 per hour. This position is expected to work approximately 20 hours per week.
CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the https://apptrkr.com/get_redirect.php?id=5691660&targetURL=conditions
The Staff Council Administrator supports the work of the UCSC in shared governance by managing the ongoing operations of UCSC and providing assistance in managing its committees, officers, and members. This position supports the UCSC Executive Committee by managing meetings, coordinating communications, scheduling invited guests, submitting information requests to partner staff council groups, and planning and executing events. Members of this committee are elected and perform their duties above and beyond their normal job duties, making the engagement and coordination provided by this role critical to the success of Staff Council.
This position receives general supervision, direction, and advice from both the Vice President for Administration and the Staff Council Co-Chairs in completing daily tasks. It is the incumbent's responsibility to take initiative in setting their own priorities and deadlines with Staff Council's schedule in mind.
This position reports to the Vice President for Administration and is exempt from the State of Colorado Classified System due to its reporting relationship to an officer of the administration. A significant amount of the day-to-day supervision of this role will be performed by UCSC Co-Chairs and Executive Committee.
The majority of this position's duties will be performed virtually/remotely, however, there will be certain in-person duties that need to be performed at the office in Denver, Colorado and at UCSC meetings and events held on the four University of Colorado campuses.
Where You Will Work:
This position is approved for a hybrid work arrangement.
Diversity and Equity:
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties & Responsibilities:
This position description is a summary of the general nature of the position and is not intended to be an exhaustive list of job duties. This position will be required to adjust priorities and work tasks to meet the evolving needs of UCSC.
Council Operations
- Maintains the official repository for Staff Council documents including minutes, resolutions, shared governance participation, committee rosters, and historical participation
- Creates and maintain electronic databases to store UCSC data, as necessary
- Assists the Council Secretary in keeping an accurate record of UCSC membership
- Directs inquiries from various individuals and constituencies to the appropriate Staff Council officer, member, or committee
- Provides guidance and makes recommendations to eliminate inefficiencies and improve processes, as necessary
- Assists the Elections Committee of the Staff Council in conducting annual or special elections
- Assists the UCSC Treasurer in managing the staff council budget, including expenditures for general office operations and staff council events
- Makes travel reservations and assists with processing reimbursements as necessary
Meeting Coordination and Event Planning
- Provide support to Staff Council members, each of which are performing these elected duties above and beyond their day to day job responsibilities.
- Assists in scheduling Staff Council and committee meetings and coordinates logistics.
- Contacts guests (e.g. President, Vice Presidents, Regents, elected officials, administrators, etc.), or their staff representatives, to schedule appearances and coordinate attendance at Staff Council meetings based on needs and scheduling demands
- In consultation with appropriate committees, assists representatives in planning, organizing, and coordinating the annual award process for the Staff Council Excellence Awards, the All Council and Professional Development Day, and the annual Retreat
- Coordinates the approval of event contracts with the System Procurement Office
- Keeps the Council Treasurer apprised of cost estimates and actual encumbered costs to ensure the budget is not exceeded for events
Communications
- In coordination with and at the direction of the Staff Council Communication Chair and Committee:
- Makes updates to the UCSC website ensuring information reflected is current and up to date, including uploading approved minutes, agendas, resolutions, and other relevant information to the website
- Provides timely communication of Staff Council decisions, resolutions, and policy recommendations to the appropriate stakeholders, including the Board of Regents, Office of the President, and campus staff
- Assists the Communications Committee in liaising between UCSC and outside entities (including campuses, other shared governance groups, and administrative offices)
- Assists with sending general meeting notifications to council members, including any invited guests
- Administers and maintains UCSC distribution lists with University Information Services (UIS)
- Supports UCSC committees and members in efforts to elevate the UCSC brand among staff members across the system, using effective communication tools in this effort
- In close partnership with the Executive Committee of UCSC, assists with the development of survey tools using software not limited to Qualtrics and Formstack
Secondary Duties:
Policy Research and Coordination
- Researches and provides information to Chairs of the Staff Council and its committees as needed
- Distributes and sets deadlines for the review of policies by shared governance bodies and communicates deadlines to campus staff and other stakeholders, as appropriate
- Routes and tracks the progress of Administrative Policy Statements (APS) and Regents Policies review through the staff shared governance body and updates campus council chairs as necessary
- Researches and reports on timely subjects about higher education, university policy, and staff issues to the Staff Council Co-Chairs on a regular basis
What We Offer:
Salary: The anticipated hiring range has been established at $23.90 per hour. This position is expected to work approximately 20 hours per week.
CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the https://apptrkr.com/get_redirect.php?id=5691660&targetURL=
The Staff Council Administrator supports the work of the UCSC in shared governance by managing the ongoing operations of UCSC and providing assistance in managing its committees, officers, and members. This position supports the UCSC Executive Committee by managing meetings, coordinating communications, scheduling invited guests, submitting information requests to partner staff council groups, and planning and executing events. Members of this committee are elected and perform their duties above and beyond their normal job duties, making the engagement and coordination provided by this role critical to the success of Staff Council.
This position receives general supervision, direction, and advice from both the Vice President for Administration and the Staff Council Co-Chairs in completing daily tasks. It is the incumbent's responsibility to take initiative in setting their own priorities and deadlines with Staff Council's schedule in mind.
This position reports to the Vice President for Administration and is exempt from the State of Colorado Classified System due to its reporting relationship to an officer of the administration. A significant amount of the day-to-day supervision of this role will be performed by UCSC Co-Chairs and Executive Committee.
The majority of this position's duties will be performed virtually/remotely, however, there will be certain in-person duties that need to be performed at the office in Denver, Colorado and at UCSC meetings and events held on the four University of Colorado campuses.
Where You Will Work:
This position is approved for a hybrid work arrangement.
Diversity and Equity:
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties & Responsibilities:
This position description is a summary of the general nature of the position and is not intended to be an exhaustive list of job duties. This position will be required to adjust priorities and work tasks to meet the evolving needs of UCSC.
Council Operations
- Maintains the official repository for Staff Council documents including minutes, resolutions, shared governance participation, committee rosters, and historical participation
- Creates and maintain electronic databases to store UCSC data, as necessary
- Assists the Council Secretary in keeping an accurate record of UCSC membership
- Directs inquiries from various individuals and constituencies to the appropriate Staff Council officer, member, or committee
- Provides guidance and makes recommendations to eliminate inefficiencies and improve processes, as necessary
- Assists the Elections Committee of the Staff Council in conducting annual or special elections
- Assists the UCSC Treasurer in managing the staff council budget, including expenditures for general office operations and staff council events
- Makes travel reservations and assists with processing reimbursements as necessary
Meeting Coordination and Event Planning
- Provide support to Staff Council members, each of which are performing these elected duties above and beyond their day to day job responsibilities.
- Assists in scheduling Staff Council and committee meetings and coordinates logistics.
- Contacts guests (e.g. President, Vice Presidents, Regents, elected officials, administrators, etc.), or their staff representatives, to schedule appearances and coordinate attendance at Staff Council meetings based on needs and scheduling demands
- In consultation with appropriate committees, assists representatives in planning, organizing, and coordinating the annual award process for the Staff Council Excellence Awards, the All Council and Professional Development Day, and the annual Retreat
- Coordinates the approval of event contracts with the System Procurement Office
- Keeps the Council Treasurer apprised of cost estimates and actual encumbered costs to ensure the budget is not exceeded for events
Communications
- In coordination with and at the direction of the Staff Council Communication Chair and Committee:
- Makes updates to the UCSC website ensuring information reflected is current and up to date, including uploading approved minutes, agendas, resolutions, and other relevant information to the website
- Provides timely communication of Staff Council decisions, resolutions, and policy recommendations to the appropriate stakeholders, including the Board of Regents, Office of the President, and campus staff
- Assists the Communications Committee in liaising between UCSC and outside entities (including campuses, other shared governance groups, and administrative offices)
- Assists with sending general meeting notifications to council members, including any invited guests
- Administers and maintains UCSC distribution lists with University Information Services (UIS)
- Supports UCSC committees and members in efforts to elevate the UCSC brand among staff members across the system, using effective communication tools in this effort
- In close partnership with the Executive Committee of UCSC, assists with the development of survey tools using software not limited to Qualtrics and Formstack
Secondary Duties:
Policy Research and Coordination
- Researches and provides information to Chairs of the Staff Council and its committees as needed
- Distributes and sets deadlines for the review of policies by shared governance bodies and communicates deadlines to campus staff and other stakeholders, as appropriate
- Routes and tracks the progress of Administrative Policy Statements (APS) and Regents Policies review through the staff shared governance body and updates campus council chairs as necessary
- Researches and reports on timely subjects about higher education, university policy, and staff issues to the Staff Council Co-Chairs on a regular basis
What We Offer:
Salary: The anticipated hiring range has been established at $23.90 per hour. This position is expected to work approximately 20 hours per week.
CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the https://apptrkr.com/get_redirect.php?id=5691660&targetURL=mind.
This position reports to the Vice President for Administration and is exempt from the State of Colorado Classified System due to its reporting relationship to an officer of the administration. A significant amount of the day-to-day supervision of this role will be performed by UCSC Co-Chairs and Executive Committee.
The majority of this position's duties will be performed virtually/remotely, however, there will be certain in-person duties that need to be performed at the office in Denver, Colorado and at UCSC meetings and events held on the four University of Colorado campuses.
Where You Will Work:
This position is approved for a hybrid work arrangement.
Diversity and Equity:
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties & Responsibilities:
This position description is a summary of the general nature of the position and is not intended to be an exhaustive list of job duties. This position will be required to adjust priorities and work tasks to meet the evolving needs of UCSC.
Council Operations
- Maintains the official repository for Staff Council documents including minutes, resolutions, shared governance participation, committee rosters, and historical participation
- Creates and maintain electronic databases to store UCSC data, as necessary
- Assists the Council Secretary in keeping an accurate record of UCSC membership
- Directs inquiries from various individuals and constituencies to the appropriate Staff Council officer, member, or committee
- Provides guidance and makes recommendations to eliminate inefficiencies and improve processes, as necessary
- Assists the Elections Committee of the Staff Council in conducting annual or special elections
- Assists the UCSC Treasurer in managing the staff council budget, including expenditures for general office operations and staff council events
- Makes travel reservations and assists with processing reimbursements as necessary
Meeting Coordination and Event Planning
- Provide support to Staff Council members, each of which are performing these elected duties above and beyond their day to day job responsibilities.
- Assists in scheduling Staff Council and committee meetings and coordinates logistics.
- Contacts guests (e.g. President, Vice Presidents, Regents, elected officials, administrators, etc.), or their staff representatives, to schedule appearances and coordinate attendance at Staff Council meetings based on needs and scheduling demands
- In consultation with appropriate committees, assists representatives in planning, organizing, and coordinating the annual award process for the Staff Council Excellence Awards, the All Council and Professional Development Day, and the annual Retreat
- Coordinates the approval of event contracts with the System Procurement Office
- Keeps the Council Treasurer apprised of cost estimates and actual encumbered costs to ensure the budget is not exceeded for events
Communications
- In coordination with and at the direction of the Staff Council Communication Chair and Committee:
- Makes updates to the UCSC website ensuring information reflected is current and up to date, including uploading approved minutes, agendas, resolutions, and other relevant information to the website
- Provides timely communication of Staff Council decisions, resolutions, and policy recommendations to the appropriate stakeholders, including the Board of Regents, Office of the President, and campus staff
- Assists the Communications Committee in liaising between UCSC and outside entities (including campuses, other shared governance groups, and administrative offices)
- Assists with sending general meeting notifications to council members, including any invited guests
- Administers and maintains UCSC distribution lists with University Information Services (UIS)
- Supports UCSC committees and members in efforts to elevate the UCSC brand among staff members across the system, using effective communication tools in this effort
- In close partnership with the Executive Committee of UCSC, assists with the development of survey tools using software not limited to Qualtrics and Formstack
Secondary Duties:
Policy Research and Coordination
- Researches and provides information to Chairs of the Staff Council and its committees as needed
- Distributes and sets deadlines for the review of policies by shared governance bodies and communicates deadlines to campus staff and other stakeholders, as appropriate
- Routes and tracks the progress of Administrative Policy Statements (APS) and Regents Policies review through the staff shared governance body and updates campus council chairs as necessary
- Researches and reports on timely subjects about higher education, university policy, and staff issues to the Staff Council Co-Chairs on a regular basis
What We Offer:
Salary: The anticipated hiring range has been established at $23.90 per hour. This position is expected to work approximately 20 hours per week.
CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the https://apptrkr.com/get_redirect.php?id=5691660&targetURL=
This position reports to the Vice President for Administration and is exempt from the State of Colorado Classified System due to its reporting relationship to an officer of the administration. A significant amount of the day-to-day supervision of this role will be performed by UCSC Co-Chairs and Executive Committee.
The majority of this position's duties will be performed virtually/remotely, however, there will be certain in-person duties that need to be performed at the office in Denver, Colorado and at UCSC meetings and events held on the four University of Colorado campuses.
Where You Will Work:
This position is approved for a hybrid work arrangement.
Diversity and Equity:
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties & Responsibilities:
This position description is a summary of the general nature of the position and is not intended to be an exhaustive list of job duties. This position will be required to adjust priorities and work tasks to meet the evolving needs of UCSC.
Council Operations
- Maintains the official repository for Staff Council documents including minutes, resolutions, shared governance participation, committee rosters, and historical participation
- Creates and maintain electronic databases to store UCSC data, as necessary
- Assists the Council Secretary in keeping an accurate record of UCSC membership
- Directs inquiries from various individuals and constituencies to the appropriate Staff Council officer, member, or committee
- Provides guidance and makes recommendations to eliminate inefficiencies and improve processes, as necessary
- Assists the Elections Committee of the Staff Council in conducting annual or special elections
- Assists the UCSC Treasurer in managing the staff council budget, including expenditures for general office operations and staff council events
- Makes travel reservations and assists with processing reimbursements as necessary
Meeting Coordination and Event Planning
- Provide support to Staff Council members, each of which are performing these elected duties above and beyond their day to day job responsibilities.
- Assists in scheduling Staff Council and committee meetings and coordinates logistics.
- Contacts guests (e.g. President, Vice Presidents, Regents, elected officials, administrators, etc.), or their staff representatives, to schedule appearances and coordinate attendance at Staff Council meetings based on needs and scheduling demands
- In consultation with appropriate committees, assists representatives in planning, organizing, and coordinating the annual award process for the Staff Council Excellence Awards, the All Council and Professional Development Day, and the annual Retreat
- Coordinates the approval of event contracts with the System Procurement Office
- Keeps the Council Treasurer apprised of cost estimates and actual encumbered costs to ensure the budget is not exceeded for events
Communications
- In coordination with and at the direction of the Staff Council Communication Chair and Committee:
- Makes updates to the UCSC website ensuring information reflected is current and up to date, including uploading approved minutes, agendas, resolutions, and other relevant information to the website
- Provides timely communication of Staff Council decisions, resolutions, and policy recommendations to the appropriate stakeholders, including the Board of Regents, Office of the President, and campus staff
- Assists the Communications Committee in liaising between UCSC and outside entities (including campuses, other shared governance groups, and administrative offices)
- Assists with sending general meeting notifications to council members, including any invited guests
- Administers and maintains UCSC distribution lists with University Information Services (UIS)
- Supports UCSC committees and members in efforts to elevate the UCSC brand among staff members across the system, using effective communication tools in this effort
- In close partnership with the Executive Committee of UCSC, assists with the development of survey tools using software not limited to Qualtrics and Formstack
Secondary Duties:
Policy Research and Coordination
- Researches and provides information to Chairs of the Staff Council and its committees as needed
- Distributes and sets deadlines for the review of policies by shared governance bodies and communicates deadlines to campus staff and other stakeholders, as appropriate
- Routes and tracks the progress of Administrative Policy Statements (APS) and Regents Policies review through the staff shared governance body and updates campus council chairs as necessary
- Researches and reports on timely subjects about higher education, university policy, and staff issues to the Staff Council Co-Chairs on a regular basis
What We Offer:
Salary: The anticipated hiring range has been established at $23.90 per hour. This position is expected to work approximately 20 hours per week.
CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the https://apptrkr.com/get_redirect.php?id=5691660&targetURL=This position reports to the Vice President for Administration and is exempt from the State of Colorado Classified System due to its reporting relationship to an officer of the administration. A significant amount of the day-to-day supervision of this role will be performed by UCSC Co-Chairs and Executive Committee.
The majority of this position's duties will be performed virtually/remotely, however, there will be certain in-person duties that need to be performed at the office in Denver, Colorado and at UCSC meetings and events held on the four University of Colorado campuses.
Where You Will Work:
This position is approved for a hybrid work arrangement.
Diversity and Equity:
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties & Responsibilities:
This position description is a summary of the general nature of the position and is not intended to be an exhaustive list of job duties. This position will be required to adjust priorities and work tasks to meet the evolving needs of UCSC.
Council Operations
- Maintains the official repository for Staff Council documents including minutes, resolutions, shared governance participation, committee rosters, and historical participation
- Creates and maintain electronic databases to store UCSC data, as necessary
- Assists the Council Secretary in keeping an accurate record of UCSC membership
- Directs inquiries from various individuals and constituencies to the appropriate Staff Council officer, member, or committee
- Provides guidance and makes recommendations to eliminate inefficiencies and improve processes, as necessary
- Assists the Elections Committee of the Staff Council in conducting annual or special elections
- Assists the UCSC Treasurer in managing the staff council budget, including expenditures for general office operations and staff council events
- Makes travel reservations and assists with processing reimbursements as necessary
Meeting Coordination and Event Planning
- Provide support to Staff Council members, each of which are performing these elected duties above and beyond their day to day job responsibilities.
- Assists in scheduling Staff Council and committee meetings and coordinates logistics.
- Contacts guests (e.g. President, Vice Presidents, Regents, elected officials, administrators, etc.), or their staff representatives, to schedule appearances and coordinate attendance at Staff Council meetings based on needs and scheduling demands
- In consultation with appropriate committees, assists representatives in planning, organizing, and coordinating the annual award process for the Staff Council Excellence Awards, the All Council and Professional Development Day, and the annual Retreat
- Coordinates the approval of event contracts with the System Procurement Office
- Keeps the Council Treasurer apprised of cost estimates and actual encumbered costs to ensure the budget is not exceeded for events
Communications
- In coordination with and at the direction of the Staff Council Communication Chair and Committee:
- Makes updates to the UCSC website ensuring information reflected is current and up to date, including uploading approved minutes, agendas, resolutions, and other relevant information to the website
- Provides timely communication of Staff Council decisions, resolutions, and policy recommendations to the appropriate stakeholders, including the Board of Regents, Office of the President, and campus staff
- Assists the Communications Committee in liaising between UCSC and outside entities (including campuses, other shared governance groups, and administrative offices)
- Assists with sending general meeting notifications to council members, including any invited guests
- Administers and maintains UCSC distribution lists with University Information Services (UIS)
- Supports UCSC committees and members in efforts to elevate the UCSC brand among staff members across the system, using effective communication tools in this effort
- In close partnership with the Executive Committee of UCSC, assists with the development of survey tools using software not limited to Qualtrics and Formstack
Secondary Duties:
Policy Research and Coordination
- Researches and provides information to Chairs of the Staff Council and its committees as needed
- Distributes and sets deadlines for the review of policies by shared governance bodies and communicates deadlines to campus staff and other stakeholders, as appropriate
- Routes and tracks the progress of Administrative Policy Statements (APS) and Regents Policies review through the staff shared governance body and updates campus council chairs as necessary
- Researches and reports on timely subjects about higher education, university policy, and staff issues to the Staff Council Co-Chairs on a regular basis
What We Offer:
Salary: The anticipated hiring range has been established at $23.90 per hour. This position is expected to work approximately 20 hours per week.
CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the https://apptrkr.com/get_redirect.php?id=5691660&targetURL=and is exempt from the State of Colorado Classified System due to its reporting relationship to an officer of the administration. A significant amount of the day-to-day supervision of this role will be performed by UCSC Co-Chairs and Executive Committee.
The majority of this position's duties will be performed virtually/remotely, however, there will be certain in-person duties that need to be performed at the office in Denver, Colorado and at UCSC meetings and events held on the four University of Colorado campuses.
Where You Will Work:
This position is approved for a hybrid work arrangement.
Diversity and Equity:
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties & Responsibilities:
This position description is a summary of the general nature of the position and is not intended to be an exhaustive list of job duties. This position will be required to adjust priorities and work tasks to meet the evolving needs of UCSC.
Council Operations
- Maintains the official repository for Staff Council documents including minutes, resolutions, shared governance participation, committee rosters, and historical participation
- Creates and maintain electronic databases to store UCSC data, as necessary
- Assists the Council Secretary in keeping an accurate record of UCSC membership
- Directs inquiries from various individuals and constituencies to the appropriate Staff Council officer, member, or committee
- Provides guidance and makes recommendations to eliminate inefficiencies and improve processes, as necessary
- Assists the Elections Committee of the Staff Council in conducting annual or special elections
- Assists the UCSC Treasurer in managing the staff council budget, including expenditures for general office operations and staff council events
- Makes travel reservations and assists with processing reimbursements as necessary
Meeting Coordination and Event Planning
- Provide support to Staff Council members, each of which are performing these elected duties above and beyond their day to day job responsibilities.
- Assists in scheduling Staff Council and committee meetings and coordinates logistics.
- Contacts guests (e.g. President, Vice Presidents, Regents, elected officials, administrators, etc.), or their staff representatives, to schedule appearances and coordinate attendance at Staff Council meetings based on needs and scheduling demands
- In consultation with appropriate committees, assists representatives in planning, organizing, and coordinating the annual award process for the Staff Council Excellence Awards, the All Council and Professional Development Day, and the annual Retreat
- Coordinates the approval of event contracts with the System Procurement Office
- Keeps the Council Treasurer apprised of cost estimates and actual encumbered costs to ensure the budget is not exceeded for events
Communications
- In coordination with and at the direction of the Staff Council Communication Chair and Committee:
- Makes updates to the UCSC website ensuring information reflected is current and up to date, including uploading approved minutes, agendas, resolutions, and other relevant information to the website
- Provides timely communication of Staff Council decisions, resolutions, and policy recommendations to the appropriate stakeholders, including the Board of Regents, Office of the President, and campus staff
- Assists the Communications Committee in liaising between UCSC and outside entities (including campuses, other shared governance groups, and administrative offices)
- Assists with sending general meeting notifications to council members, including any invited guests
- Administers and maintains UCSC distribution lists with University Information Services (UIS)
- Supports UCSC committees and members in efforts to elevate the UCSC brand among staff members across the system, using effective communication tools in this effort
- In close partnership with the Executive Committee of UCSC, assists with the development of survey tools using software not limited to Qualtrics and Formstack
Secondary Duties:
Policy Research and Coordination
- Researches and provides information to Chairs of the Staff Council and its committees as needed
- Distributes and sets deadlines for the review of policies by shared governance bodies and communicates deadlines to campus staff and other stakeholders, as appropriate
- Routes and tracks the progress of Administrative Policy Statements (APS) and Regents Policies review through the staff shared governance body and updates campus council chairs as necessary
- Researches and reports on timely subjects about higher education, university policy, and staff issues to the Staff Council Co-Chairs on a regular basis
What We Offer:
Salary: The anticipated hiring range has been established at $23.90 per hour. This position is expected to work approximately 20 hours per week.
CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the CU Advantage.
Additional taxable fringe benefits may be available.
For more information on benefits programs, please review our Comprehensive Benefits Guide.
Access our Total Compensation Calculator to see what your total rewards could be at CU. (This position is a University Staff position)
Qualifications:
Minimum Qualifications:
Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.
- Bachelor's degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
- One (1) year of progressively responsible administrative support experience, which includes:
- Scheduling activities with a variety of internal and external constituencies
- Coordinating communications
- Maintaining documents, records, and files
Preferred Qualifications:
- Two (2) years of progressively responsible administrative support experience, as indicated above, which may also include one or more of the following:
- Arranging events, meetings, and/or retreats with a variety of internal and external constituencies
- Managing budgets and procurement processes
Knowledge, Skills, and Abilities:
To be successful in this position, employees will need to know the following:
- Knowledge of the business, organizational structure, and policies and procedures of CU
- Knowledge of business operations principles and best practices
- Knowledge of shared governance principles and best practices
- Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems
- Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly
- Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions
- Proofreading, grammar, punctuation, and formatting skills, including the ability to maintain consistency and be cognizant of and address details
- Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
- Ability to manage sensitive or confidential information and exercise tact and diplomacy in a variety of situations
- Ability to understand and work within a complex institution under the general principles of shared governance
- Ability to establish and maintain effective working relationships with staff at all levels across the CU system
- Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results
- Ability to maintain accurate and detailed records and record keeping systems
- Ability to self-start and take initiative in completing daily tasks and special projects
- Ability to organize, plan, and execute logistics tied to meeting and/or event planning
How to Apply:
For full consideration, please attach the following as separate documents to your application:
- A cover letter identifying the job specific minimum qualifications you possess
- A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached.
Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.
When to Apply:
For full consideration completed applications must be submitted by Monday, October 7th, 2024. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*
Sponsorship Statement:
We are unable to sponsor applicants for work visas for this position.
Background Check Statement:
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
ADA Statement:
We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: https://apptrkr.com/get_redirect.php?id=5691660&targetURL=Proofreading, grammar, punctuation, and formatting skills, including the ability to maintain consistency and be cognizant of and address details
How to Apply:
For full consideration, please attach the following as separate documents to your application:
- A cover letter identifying the job specific minimum qualifications you possess
- A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached.
Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.
When to Apply:
For full consideration completed applications must be submitted by Monday, October 7th, 2024. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*
Sponsorship Statement:
We are unable to sponsor applicants for work visas for this position.
Background Check Statement:
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
ADA Statement:
We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: https://apptrkr.com/get_redirect.php?id=5691660&targetURL=Ability to understand and work within a complex institution under the general principles of shared governance
How to Apply:
For full consideration, please attach the following as separate documents to your application:
- A cover letter identifying the job specific minimum qualifications you possess
- A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached.
Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.
When to Apply:
For full consideration completed applications must be submitted by Monday, October 7th, 2024. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*
Sponsorship Statement:
We are unable to sponsor applicants for work visas for this position.
Background Check Statement:
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
ADA Statement:
We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: https://apptrkr.com/get_redirect.php?id=5691660&targetURL=Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results
How to Apply:
For full consideration, please attach the following as separate documents to your application:
- A cover letter identifying the job specific minimum qualifications you possess
- A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached.
Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.
When to Apply:
For full consideration completed applications must be submitted by Monday, October 7th, 2024. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*
Sponsorship Statement:
We are unable to sponsor applicants for work visas for this position.
Background Check Statement:
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
ADA Statement:
We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu.
Application Materials Required: Cover Letter, Resume/CV
Job Category: Business Services
Primary Location: Denver Department: S0001 -- System Administration - 51000 - Employee Services
Schedule: Part-time
Posting Date: Sep 12, 2024
Unposting Date: Oct 8, 2024, 5:59:00 AM Posting Contact Name: System HR Recruiting Posting Contact Email: Systemhr.recruiting@cu.edu Position Number: 00779168
To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=34843&lang=en
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