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Assistant Director, Accounts Payable & Travel
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Position Number: 5846025
Location: Fort Myers, FL
Position Type: Business and Financial Management

Assistant Director, Accounts Payable & Travel

Job Summary
The Assistant Director, Accounts Payable & Travel oversees and implements comprehensive accounts payable and travel programs and services. Manages the day-to-day operations of the Accounts Payable and Travel functions for the university and provides guidance and direction to both support and professional employees.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:

Oversees daily operations of accounts payable and travel programming within the procurement department, providing guidance and direction to support and professional staff to ensure efficient workflow and adherence to policies.
Ensures compliance with university policies and state statutes in payment and reimbursement practices, conducting regular reviews and audits to maintain standards.
Identifies and implements process improvements to enhance efficiencies in accounts payable, utilizing data analysis and feedback to streamline procedures and reduce processing times.
Develops, revises, and maintains standard operating procedures and job aids for accounts payable and travel functions, ensuring all documentation is up-to-date and accessible to staff.
Resolves invoice discrepancies and disputes with suppliers promptly, coordinating with relevant departments to address issues and maintain positive vendor relationships.
Develops and implements performance metrics for the accounts payable team, setting clear goals and benchmarks to measure productivity and effectiveness.
Runs reports and performs analysis to create action plans for continuous improvement, using insights to drive strategic decisions and operational enhancements.
Assists in preparing financial reports and statements, providing accurate and timely data to support budgeting and financial planning processes.
Participates in departmental audits, ensuring compliance with internal controls and identifying areas for improvement.
Manages record keeping, reporting, and other departmental functions, maintaining organized and accurate records for audit and reporting purposes.
Contributes to strategic planning and assists in developing and implementing the departmental strategic plan, aligning goals with the university's mission and objectives.
Establishes performance goals and measures to evaluate success within the assigned area of responsibility, fostering a culture of accountability and continuous improvement

Other Duties:

Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

This position requires either ten years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field and six years of full-time experience directly related to the job functions.
Professional full-time experience in accounts payable management.
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook).
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

Master's Degree from an accredited institution.
4 years of professional full-time experience in finance, payables, or procurement within a higher education setting, including supervisory responsibilities
Experience with Workday.
Current certification from an organization such as Institute of Supply Management (ISM) or National Association of Educational Procurement (NAEP).

Knowledge, Skills & Abilities:

Knowledge of university policies and procedures, applicable local, state, and federal regulations related to purchasing.
Knowledge of or ability to learn Workday or similar enterprise financial management software application.
Excellent interpersonal, verbal, and written communication skills.
Excellent organizational skills and the ability to prioritize and complete simultaneous projects.
Skill in completing assignments accurately and with attention to detail.
Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
Ability to work successfully as both a member of a team and independently with minimal supervision.
Ability to take initiative to plan, organize, coordinate, and perform work in various situations when numerous and diverse demands are involved.
Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.
Ability to effectively manage the work of others by providing information, guidance, and motivation.
Ability to negotiate terms of a contract.
Ability to collect, analyze and interpret financial data, prepare financial reports, statements, and projections.
Ability to develop training presentations and programs.

To apply, visit https://fgcu.wd5.myworkdayjobs.com/en-US/eaglejobs/job/Main-Campus/Assistant-Director--Accounts-Payable---Travel_R0005750?workerSubType=7606cd1535ba016f9151c43d68012214&workerSubType=7606cd1535ba01e56580c43d68012414&workerSubType=7606cd1535ba014f6fabc43d68012614