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- Interim District Director, Grants and External Funding (One-Semester, Academic Administrator) District Office
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Interim District Director, Grants and External Funding (One-Semester, Academic Administrator) District Office
State Center Community College District
Closing Date: 1/8/2025 at 11:55 PM
Campus Location: District Office
Start Date: 12/20/2024
Essential Functions:
General Purpose
Under the general direction of the Vice Chancellor, Educational Services and Institutional Effectiveness, plans, organizes, directs and serves as the director for District-wide grants development and administration; assists the colleges in identifying and applying for grants; manages Educational Services accounting, budgeting, reporting and compliance; directs the development and implementation of regional partnerships and provides fiscal management/oversight for multiple regional consortia managed by the division; organizes professional development programs related to grant development and stewardship for District and college-level staff and faculty project managers; acts as a liaison with other educational institutions and community resources; and performs related duties as assigned.
Distinguishing Characteristics
The District Director, Grants & External Funding is distinguished from other directors by its responsibility for the development, implementation, tracking, and stewardship of District-wide grants and Educational Services division funding sources. Incumbents have broad management responsibilities requiring advanced knowledge of state and federal grant processes and procedures.
Essential Duties & Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
- Plans, organizes, directs, controls, integrates, and evaluates the work of the District Grants & External Funding department; with employees, develops, implements and monitors work plans to achieve District goals and objectives; contributes to the development of and monitors performance against the annual department budget; manages and directs the development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual divisional goals, objectives and work standards.
- Directs and manages the performance of assigned employees; directs and oversees the selection of employees; establishes performance requirements and professional development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development including timely performance evaluations; ensures accurate reporting of absence time; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Board Policies, Administrative Regulations, Human Resources procedures, Personnel Commission Rules, and collective bargaining agreements.
- Provides day-to-day leadership and works with employees to ensure a high-performance, service-oriented work environment that supports achievement of the department's and the District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
- Participates in the development and implementation of District and college strategic plans, goals and objectives; leads and directs department employees in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes.
- Plans, manages and directs the development, and stewardship of competitive grant applications; assesses funding needs through coordinated department research and ensures alignment of grant programs to college, District and regional project objectives; directs college and regional project teams and performs grant development project management; integrates, gap analysis, program data, and research data to develop program plans and project integration across colleges and grant partners; coordinates multi-campus and locally generated materials and reviews for consistency and efficient usage of resources.
- Manages and maintains the tracking of grant applications and proposals submitted, including synopsis of grant opportunities, grant databases and boiler plate/template maintenance and grant application and reporting systems.
- Coordinates with employees and external partners to solicit information needed to write funding proposals, generate budgets, delineate projected outcomes and assemble required documentation; evaluates, reviews and edits narratives, program descriptions and budgets prepared for inclusion in grant proposals to ensure proper grammar, data accuracy, completeness and compliance with funder and District guidelines.
- Manages and maintains all college and District accounts for grant submission and stewardship; coordinates pre- and post-award services to establish college accounting; ensures full grant submission and stewardship account setup for new colleges and educational centers.
- Recommends processes to evaluate and make decisions on grant fund allocation based on District and college strategic and funding priorities; establishes, maintains and amends sub-grant budgets and contracts with support from DO Purchasing; reviews Education Services division project invoices to ensure conformance with funder provisions and contract terms and conditions; prepares and submits financial projections, analyses, financial statements and all required funder reporting, including state and federal fiscal and technical reports; works with internal/external auditors, briefs upper management on any compliance issues, and makes recommendations for resolution.
- Oversees the development, implementation, maintenance and documentation of financial systems to support the process of receiving and distributing regional funding streams on behalf of the Educational Services division, including tracking and reporting systems for use by regional consortia members; ensures communication with managers of sub-granted funds to understand how the District can provide better grant management and invoicing support; directs, implements and over-sees process enhancements, technology enhancements and new procedures and methodologies.
- Researches, develops and implements faculty and accounting staff workshops for grant development, grant funding stewardship practices, and policies and practices of both funders and the District.
- Makes presentations to diverse audiences, including the Board of Trustees and other board-level groups.
- Recommends, develops, implements, and revises policies, procedures and operational guidelines to improve and/or clarify grant pre- and post-award processes.
- Interprets, applies and ensures compliance with all federal and state laws, applicable program policies, procedures, guidelines and reporting requirements; remains current on applicable legislative decisions and developments; develops, maintains and audits spreadsheets, databases and reports related to grant production and Educational Services accounting work; utilizes third-party portals and databases to research and track student related outcomes data.
- Represents the District and participates in state and national program training and development and professional group meetings; makes presentations to various groups within the District, other educational institutions, community organizations and governmental agencies and participates in advocacy efforts for program funding and participant resources.
- Serves on or leads committees, work groups and task forces, and represents the District at local, regional, state and national conferences, meetings, workshops and training seminars; and monitors the political landscape impacting funding streams, program areas and strategic priorities.
- Participates in participatory governance processes and initiatives.
- Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
- Performs related duties as assigned.
Minimum Qualifications:
Education and Experience
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.
A master's degree from an accredited college or university; or possession of a valid California Community College Supervisory Credential and six years of finance and public accounting or grants experience, at least four years of which included federal, state or local grant solicitation and management; or an equivalent combination of training and experience.
Licenses, Certificates and Other Requirements
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.
Desirable Qualifications:
Experience and skill with addressing issues of equity; recent experience working with African American, Latinx, Native American, and other racially minoritized students and an understanding of how historical patterns of exclusions of these groups in higher education shape patterns of participation and outcomes; willingness to examine and remediate one's relational practices to more effectively engage and support racially minoritized students; and a commitment to participatory governance, consensus building, and team approach to management.
Knowledge, Skills and Abilities
Knowledge of:
- Principles, techniques and best practices for grant proposal development, budget development/management and grant tracking and monitoring.
- Regional, District and individual college goals, funding priorities and organizational resources.
- Principles, practices and procedures of general and governmental accounting, particularly involving financial statement preparation and complex grant accounting; Generally Accepted Accounting Principles (GAAP), Budget and Accounting Manual for California Community Colleges, and Contracted District Audit Manual for California Community Colleges.
- Principles, practices and methods of grant and categorical budget development/management and grant tracking, monitoring, and reporting.
- Principles, practices and methods of complex grant budget development, management, tracking and reporting in compliance with District, state and federal guidelines.
- Federal, state and local laws, regulations and policies governing fiscal requirements of community colleges and educational institutions, including those related to legislative and regulatory compliance for a variety of funding sources.
- Principles, practices, methods and concepts used in public agency partnerships, contracting and contract administration.
- District/college student recordkeeping practices, procedures and systems for processing and maintaining student information.
- Principles and practices of sound business communication, including proper English usage, grammar, spelling, and punctuation.
- Principles and practices of public administration, including budgeting, purchasing and maintaining public records.
- Research methods and analysis techniques.
- Principles and practices of effective management and supervision.
- Principles and practices of strategic planning.
- Basic principles and practices of organizational improvement and culture change.
- Safety policies and safe work practices applicable to the work being performed, including those required in crisis or threat situations.
- Board Policies, Administrative Regulations, Human Resources procedures, Personnel Commission Rules, and collective bargaining agreements.
- District and its mission and goals.
- Understand the importance of holding oneself accountable as educators for closing equity gaps and engaging in equitable practices.
- Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility.
- Encourage positive race-consciousness and embrace human difference.
- Reflect on institutional practices and aim to create a culturally responsive educational environment.
- Strategically build buy-in and participation among colleagues for equity-related initiatives.
- Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
- Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
- Plan and direct the activities and accountabilities of assigned employees and project teams involved in grant development and administration and division-level accounting support.
- Analyze complex financial and statistical data and prepare financial statements, review grant reports, summary conclusions and recommendations in accordance with generally accepted accounting principles and legal requirements and within District, state and federal guidelines.
- Analyze and make sound recommendations on complex community college educational needs, educational programming and community partnership opportunities/issues within areas of responsibility.
- Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
- Oversee the preparation and administration of grant allocation contracts, reports, invoices and documents.
- Interpret, explain and apply complex legal mandates, regulations, guidelines, policies and procedures applicable to assigned responsibilities with consistency and a high degree of accuracy.
- Work collaboratively with District/college administrators and stakeholders to develop and institutionalize grant/funding identification, acquisition, tracking and management methodologies and systems.
- Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
- Communicate effectively, both orally and in writing, and practice active listening.
- Develop and implement appropriate procedures and controls.
- Understand, interpret, explain and apply applicable laws, codes, rules and policies.
- Represent the District/college effectively in dealings with the public, employees and other colleges.
- Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
- Operate a computer and use standard business software.
- Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
- Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
- Establish and maintain effective working relationships with all those encountered in the course of work.
- Contribute to District vitality and growth.
Conditions of Employment:
219 duty days and 24 vacation days for a total of 243 days. Duty days will be prorated based upon start of assignment.
Salary and Benefits:
$127,180 - $143,142 based on education and experience. Duty days will be prorated based upon start of assignment. A doctoral stipend of $2,419 is available. In addition, the District offers an attractive fringe benefit package including medical, dental, and vision coverage for the employee and dependents, and life insurance for employees. Employees are also members of the California State Teachers' Retirement System (CalSTRS).
Selection Procedure:
Applications will initially be screened by Human Resources to determine which applicants meet the minimum qualifications as stated in the job announcement.
From the applicants who meet the minimum qualifications and who have submitted all the required documents, a search advisory committee will screen the application packets and determine the candidates who are best qualified based on the minimum qualifications and desirable qualifications. Those candidates will be invited to interview.
The selection committee will rate responses to the interview questions and writing prompt (if applicable). Based on this rating, a small number of applicants will be selected as the "recommended candidates". These candidates will be forwarded to the Vice Chancellor for final interviews.
A hiring recommendation will be made by the Vice Chancellor and forwarded to the Board of Trustees of State Center Community College District for final approval.
State Center Community College District is an equal opportunity employer committed to fostering innovation and inclusivity. We respond proactively to the diverse needs of the community and welcome individuals excited to join our District's purpose to support student success both locally and globally. United, we the faculty, classified professionals and administrators pledge to treat all applicants and employees fairly and equitably.
SCCCD EEO Plan
For more information, contact the Academic Human Resources Office, 1171 Fulton St, Fresno, CA 93721, (559) 243-7100. For more information on State Center Community College District, visit our website at www.scccd.edu. Please refer to position number DGRT-DIR (Slot# 2761).
Submission of application and related materials is the applicant's responsibility and must be submitted through the District's online applicant portal. The District reserves the right to re-advertise or to delay indefinitely the filling of a position if it is deemed that the applicants for the position do not constitute an adequate applicant pool or if funding is not available. All application materials are subject to verification. False statements may be cause for disqualification or discharge from employment.
Additional Information:
This is an academic management position, exempt from overtime provisions of the Fair Labor Standards Act, with responsibility for formulation and implementation of district policies, regulations, budget decisions, and supervision of personnel including assignment of work, evaluation of performance, adjusting grievances, recommending hiring, transfer, suspension, layoff, recall, promotion, and termination. Physical and Mental Demands
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this assignment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of this assignment, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to walk, stand and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Mental Demands:
While performing the duties of this assignment, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks with frequent interruptions and under intensive deadlines; and interact with District/college managers, faculty, staff, the public, and others encountered in the course of work.
Working Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this assignment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees work under typical office conditions subject to frequent public contact and interruption and intermittent exposure to individuals acting in a disagreeable fashion, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned worksite and to adjust to work schedule changes. This is an academic management position exempt from overtime provisions of the Fair Labor Standards Act.
About the District:
State Center Community College District (SCCCD) provides students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at SCCCD, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
At State Center Community College District we value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. We prioritize applicants who demonstrate they understand the benefits a diverse student population brings to a community college and the workforce community. The successful academic manager will be an equity-minded individual committed to student success by collaborating with faculty, classified staff, administration, students and community partners who are also dedicated to closing equity gaps. An equity-minded individual is a person who:
- Understands the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices;
- Reframes inequities as a problem of practice and views the elimination of inequities as an individual and collective responsibility;
- Encourages positive race-consciousness and embraces human difference;
- Reflects on institutional and teaching practices and aims to create a culturally responsive teaching environment; and
- Strategically builds buy-in and participation among colleagues for equity-related initiatives.
Work for Us! SCCCD
Mission & Vision
Mission Statement:
We - the faculty, classified professionals, administrators, and Trustees at our four colleges, off-campus sites, and District Office - are united by this commitment.
In collaboration across the District and with our community partners, we serve the diverse and vibrant Central Valley by efficiently delivering a comprehensive array of postsecondary educational programs and support services to meet a range of student needs and student goals, including associate and baccalaureate degrees, transfer, employment-ready certificates, and lifelong learning.
Together, we create innovative, inclusive, and antiracist teaching and learning environments at each of our four colleges - Fresno City College, Reedley College, Clovis Community College, and Madera Community College - that are welcoming, accessible, and student-centered, designed to bolster our students' social and economic mobility locally, regionally, and globally.
Vision Statement:
Advancing equitable student access and achievement is at the heart of our work at State Center Community College District.
To be considered for this position please visit our web site and apply on line at the following link: www.scccd.edu
EOE
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