Job Details

Faculty Affairs Coordinator/Senior Coordinator
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Position Number: 5933627
Location: Boulder, CO
Position Type: Deans - Communications

Faculty Affairs Coordinator/Senior Coordinator

Requisition Number: 61401
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 29-Jan-2025
Date Posted:

Job Summary

The College of Media, Communication and Information (CMCI) at CU Boulder encourages applications for a Faculty Affairs Coordinator/Senior Coordinator! This role is responsible for the effective administration of faculty personnel policies and procedures across the college, including advising the continuous development of all faculty career achievement and cyclical processes and supporting college faculty engagement and development programs. The position provides guidance, advice, and direct support to the CMCI Personnel Director, the Associate Dean for Faculty Development, and department leadership and administrative staff in fulfillment of these responsibilities. The position also assists with assessing and managing the faculty needs of the college and reports to the CMCI Personnel Director.
This position may be filled at one of two levels depending on experience with faculty affairs.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Established in 2015, the University of Colorado Boulder College of Media, Communication and Information is at the forefront of the revolution in communication and digital technology. CMCI prides itself on offering students an interdisciplinary education with a focus on innovation and creativity. Our students and faculty from six departments and an independent PhD program think across boundaries, innovate around emerging problems and create culture that transcends convention.
CMCI strives to be a community whose excellence is premised on diversity, equity and inclusion. We seek candidates who share this dedication and demonstrate understanding of the experiences of those historically underrepresented in higher education.

What Your Key Responsibilities Will Be

Faculty Career Milestone and Life Cycle Process Management

Manage the faculty "lifecycle" data base which tracks key achievements for each faculty appointment such as sabbatical eligibility; reappointment, promotion, and tenure timelines; post-tenure review, and so on.
Work closely with the CMCI Personnel Director (Director) to maintain a high standard of service and quality management for college faculty affairs policies and processes. This includes the development and implementation of new policies and procedures, as needed, and commitment to the continuous improvement of existing policies and procedures.
Manage all faculty career achievement processes across the college effectively and in full compliance with relevant policies at the Regent, campus, college, and department levels. This includes primarily but not exclusively start to finish dossier assembly and case management for all reappointment, promotion and tenure cases throughout the first level/college review. In addition to administering case materials, this responsibility involves providing expert guidance to all partners, requiring exceptional attention to detail and expert knowledge of the involved processes and related policies.
Work directly with the Director and the CMCI Dean's Review Committee (DRC) to provide administrative and scheduling support for the Committee's achievement review responsibilities.

Faculty Development Support

Provide administrative support to the Director and the Associate Dean of Faculty Development for the scheduling, coordination and communication of faculty development events, including new faculty orientations, workshops, training seminars, and so on.
In coordination with the Director, the Associate Deans, and the Dean, provide administrative support for current and future CMCI faculty award and recognition programs including the William R. Payden Award for Faculty Excellence and the Payden and deCastro grant programs.
In coordination with the Director, the Associate Dean of Faculty Development, the Dean, and the CU Boulder Office of Faculty Affairs, ensure that all department and college governance drafts and revisions are circulated for review, feedback, and approvals in a timely manner.
Manage and maintain an up to date and accessible repository of all college governance documents.
Provide administrative assistance to the Chair of the CMCI Faculty Council for college wide meetings of the FMCI (Faculty of Media, Communication and Information) and college level governance reviews/actions.

Customer Service & College Communication

Working with the Director, the HR Coordinator, and the Payroll Manager, as necessary, provide direct support and expert faculty affairs guidance to all team members, elevating issues/concerns to the Director for action and/or resolution.
Communicate new and updated CMCI faculty affairs related policies and procedures to faculty and staff in a timely and comprehensive manner.
Coordinate with the Director, the HR Coordinator, and the CMCI website manager to publish new CMCI faculty affairs online resources and update existing resources.

Faculty Resource Management Support

In coordination with the Director and the Associate Dean of Budget & Finance, use CMCI personnel records and campus reporting tools including HCM queries, CU course management software, and so on, to identify existing faculty resources to inform CMCI faculty resource policy and annual faculty recruitment planning.

What You Should Know

This position will work in a hybrid format, with some days a week in person and some days remote.

What We Can Offer

This position will be hired at either a Professional 2 or Professional 3 level.
Annual salary range at the P2 level is $66,300- $70,304.
Annual salary range at the P3 level is $70,304-$77,300.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be collaborative. Be engaged. Be Boulder.

What We Require

Coordinator (P2 level): Bachelor's degree from an accredited university and one year experience in human resources, faculty affairs and/or related experience. Equivalent combination of education and experience may substitute.
Senior Coordinator (P3 level): Bachelor's degree from an accredited university and three years experience in human resources, faculty affairs and/or related experience. Equivalent combination of education and experience may substitute.

What You Will Need

Exceptional customer service skills and approachability.
Exceptional written and oral communication skills.
Exceptional attention to detail.
Strong collaboration skills with a demonstrated ability to work independently for extended periods.
Demonstrated ability to exercise independent judgment successfully.
Strong familiarity with Microsoft Office suite, especially Word, Excel, and Outlook.
General knowledge of faculty/employee relations, EEO & Affirmative Action practices/requirements, organizational development principles, recruitment, and/or related human resources practices and principles.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by January 29, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Faculty-Affairs-Coordinator-Senior-Coordinator/61401