Job Details

Part-Time Administrator
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Position Number: 5942968
Location: Boston, MA
Position Type: Sponsored Programs, Grants, and Contracts

Part-Time Administrator

About the Opportunity

EPIC Brain Lab, Northeastern University Center for Cognitive and Brain Health, Northeastern University Psychology Department, Northeastern University

Background:

We are seeking a part-time administrator to support the administrative needs of our NIH-funded research projects at the EPIC Brain Lab. This role is crucial for ensuring compliance with regulatory requirements, facilitating grant management, and assisting with IRB applications. The ideal candidate will have a strong interest in research administration and a commitment to supporting the lab's mission of understanding the brain basis of psychiatric disorders.

The EPIC Brain Lab, led by PI Susan Whitfield-Gabrieli, focuses on multimodal neuroimaging techniques to explore psychiatric and neurodevelopmental disorders, including schizophrenia, depression, anxiety, autism, and ADHD. Our work aims to enhance early detection, precision psychiatry, innovative treatments, and causal mechanisms in clinical practice.

Duties and Responsibilities:

The administrator's responsibilities will include, but are not limited to:

IRB Management:

Preparing and submitting IRB applications and amendments.
Ensuring compliance with ethical guidelines and regulations.

Grant Management:

Identifying potential funding opportunities and assisting researchers in preparing applications.
Assisting in the preparation of grant proposals and progress reports.
Maintaining grant-related documentation and timelines.

Regulatory Compliance:

Monitoring adherence to regulatory requirements across projects.
Coordinating with research staff to ensure compliance with institutional policies.

Data Management Support:

Assisting in the organization and maintenance of project files and data.
Supporting data entry and management tasks as needed.

General Administrative Support:

Performing other administrative tasks as required to support the lab's research efforts.

Qualifications

Required Qualifications:

Educational Background: Bachelor's degree in a relevant field (e.g., psychology, public health, administration).

Administrative Experience: Prior experience in an administrative role, preferably in a research or academic setting.

Familiarity with IRB Processes: Understanding of the IRB submission process and regulatory compliance.

Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.

Communication Skills: Excellent verbal and written communication skills for interaction with diverse stakeholders.

Attention to Detail: High level of accuracy and attention to detail in documentation and compliance tasks.

Team Collaboration: Ability to work collaboratively in a team-oriented environment.

Preferred Qualifications:

Experience with Grant Management: Familiarity with the grant application process and compliance requirements.

Knowledge of Research Regulations: Understanding of federal and institutional regulations related to human subjects research.

Proficiency in Software: Experience with project management tools and databases (e.g., REDCap, Microsoft Office).

Additional Information:

This appointment is funded by an award received from an outside source. The duration of this position is contingent upon the continued availability of funding from this award at its current financial level and will be renewed yearly. Applications including a cover letter, a CV, and names of three references must be uploaded to the Northeastern University hiring portal.

Any additional inquiries may be send to whitfieldgabrieli.join@gmail.com

Expected start date: Fall 2024

DEI:

Our laboratory is fully committed to diversity, equity, inclusion, and justice in our everyday practices, our policies, and our research. We believe that the best science grows from a community of researchers who have diverse personal, cultural, and scientific backgrounds. This includes outreach efforts to groups underrepresented in science, from elementary and secondary schools to undergraduate and graduate students and to postdoctoral and faculty candidates.

We believe that we share a responsibility to make our laboratory a welcoming and supportive place for all people. We value kind and respectful interactions among us as coworkers, with our collaborators, and with the adults and children who participate in our research. Group members are prohibited from discriminating against any other member on the basis of sex, color, religion, race, ethnicity, national origin, sexual orientation, gender identity, disability, age or any other identity/status.

Indeed, our research aims to address many topics of diversity and equity. We aim to scientifically understand diversity in development (e.g., dyslexia, ADHD), in mental health and well-being (e.g., depression, anxiety, psychosis) and inequity (e.g., socioeconomic status), and how we can help to promote flourishing for all children and adults.

Accessibility:

Northeastern and the EPIC Brain Lab are committed to creating an accessible workspace. The EPIC Brain Lab is located in Northeastern's Interdisciplinary Science and Engineering Complex (ISEC) which is equipped with elevators and stairs on every floor. There are also restrooms on every floor with a gender neutral bathroom located on the first floor. ISEC also has showers available, as well as communal pantries with appliances such as fridges/freezers/microwave ovens.

This position will be a mixture of in person and remote work and can be flexible. Meetings are online or a hybrid format. For hybrid meetings individuals are encouraged to come in person if they are able to.

According to Northeastern's Policy on reasonable accommodations, "An applicant for employment may request a reasonable accommodation orally or in writing from the university employee with whom the applicant has contact in connection with the application process or through Human Resources ("HR")." If you would like to request an accommodation for this application, please reach out to Keara Greene at whitfieldgabrieli.join@gmail.com or directly to Northeastern's HR department using this contact form: https://hr.northeastern.edu/about/contact-us/

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Boston-MA-Main-Campus/Part-Time-Administrator_R129736