Job Details

Administrative Assistant 3, University Police Department/Property & Evidence
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Position Number: 5943227
Location: Las Vegas, NV
Position Type: Campus Safety and Police

Administrative Assistant 3, University Police Department/Property & Evidence

Job Description

The Administrative Assistant 3, University Police Department/Property & Evidence will assist the property and evidence unit and is responsible for the receipt, documentation, storage, maintenance, and disposition of property and evidence collected by the University Police Department (UPD). The role ensures the integrity and security of evidence and property in accordance with applicable laws, policies, and procedures. This position requires strong organizational skills, attention to detail, and the ability to maintain confidentiality.

ROLE of the POSITION

Evidence and Property Management - 50%

Receive, document, and securely store evidence and property in accordance with Department protocols at various NSHE campuses.
Package, collect and deliver evidence to evidence and criminal processing labs for evidentiary processing
Maintain accurate and detailed records using evidence management systems.
Conduct regular audits and inventories of stored property and evidence.
Ensure proper chain of custody for all evidence.
Coordinate the transfer, release, or disposal of property and evidence as authorized by law and Department policy.
Prepare evidence for court proceedings and provide court testimony when required.

Compliance and Security - 20%

Adhere to federal, state, and local laws and regulations governing evidence and property management.
Implement and maintain security measures to safeguard evidence and property.
Monitor and report any discrepancies or breaches in evidence handling or storage.

Administrative Duties - 20%

Prepare detailed reports and correspondence related to property and evidence.
Assist in developing and updating policies and procedures for evidence handling and property management.
Provide support and training to Department personnel on evidence and property protocols.

Collaboration and Communication - 10%

Work closely with law enforcement officers, legal professionals, forensic examiners and other stakeholders to ensure proper handling and documentation of evidence.
Respond to inquiries from officers, attorneys, and other authorized individuals regarding evidence and property matters.

MINIMUM QUALIFICATIONS

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred

Associate degree in criminal justice, law enforcement, or a related field.
At least two years of experience in property and evidence handling, inventory control, or a related field.
Experience with evidence management systems and databases.

Knowledge, Skills, and Abilities

Strong understanding of evidence handling protocols and chain of custody requirements.
Proficiency in computer applications, including evidence management systems and Microsoft Office Suite.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive information.
Effective communication and interpersonal skills.
Ability to work independently and as part of a team.

Certifications and Licenses

Valid Nevada driver's license.
Certification in property and evidence management (such as through the International Association for Property and Evidence) is preferred and should be obtained within the first year of employment.

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY

Grade 27 Step 1, salary $46,207.44. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

HOW TO APPLY

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status. Attach ALL documents in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

This recruitment will remain open until filled. Materials should be addressed to Property & Evidence Search Committee and must be submitted through Workday, as we do not accept emailed materials.

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both. Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Classified

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/CSN-External/job/UNLV1-Main-Campus-Las-Vegas/Administrative-Assistant-3--University-Police-Department-Property---Evidence_R0145982-2

About Us
The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.