Job Details

Office Manager- Restorative Sciences
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Position Number: 6050898
Location: Augusta, GA
Position Type: Health - Healthcare Administration

Office Manager- Restorative Sciences

Job ID: 282398
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

This position is the primary point of contact for the Department of. Restorative Sciences, the largest department at DCG, manages 13 predoctoral courses representing more than 40 percent of the curriculum. The department also manages advanced programs including the advanced education in prosthodontics specialty program, Advanced Education in General Dentistry an esthetic center and laboratory, a dental production laboratory, and a coordinated research effort and research laboratory. This position is the primary resource for budgetary and personnel activities and supports the Chair in managing all departmental activities. The position has 6 administrative direct reports. It also oversees the support of 38 faculty, 14 staff, and 13 residents within 2 residency programs.

Responsibilities

The duties include, but are not limited to:

SUPPORT AND ADVISORY TO THE CHAIR: The individual in this position is a critical support for the Chair toward managing broad responsibilities that meet the department's mission. To include but are not limited to: Support the department's academic, research, patient care, and service agendas with the support and guidance of the Chair. Evaluate and prioritize department workflow. Support personnel management and financial management under the supervision of the Chair. Ensure compliance with policies and procedures by faculty and staff members.
Maintain confidential information such as department budgets, faculty/staff, salary, and faculty contracts. Ensure data security according to the BOR policies. Prepare statistical reports, and sensitive documents and manage spreadsheets for the department

PERSONNEL MANAGEMENT: Oversight for complex departmental scheduling associated with the course and clinical activities that include more than 100 full-time/part-time/adjunct faculty, staff, admins, and residents. Oversight in the assurance of smooth-running pre-doctoral and advanced clinical programs in support of patient-centered care, patient flow, and patient safety. Managing oversight for operations including scheduling, support, and guidance of administrative assistants in all course administrative functions. Responsible for management and coordination of all HR processes such as onboarding, separation, and payment as primary contact with HR within the DCG and AU. Coordinate recruitment, hiring, and credentialing of faculty, staff, admins, and residents. Key members of the faculty search committee serving as the faculty search coordinator; In-depth knowledge of the People Soft HRMS database, faculty advertisements, faculty candidate interviews, reimbursements, and new faculty appointment packages. Conduct the department in-processing of all new department faculty; liaison with the credentialing office to expedite the Georgia Board of Dentistry License and DCG Faculty Practice credentialing process. Initiate new faculty account setup and PC number setup.

FINANCIAL MANAGEMENT: Critical analysis and tracking of all financial and budgetary information including monitoring expenses, purchases, oversight of data entry, and monthly reconciliation of expenses. Acts independently and in concert with the Chair to ensure fiscal soundness of the department in alignment with the department and DCG budget plans. Coordinate expenses from department accounts as approved by the Chair. Manage department research and travel funds, including oversight, management, and completion of the documentation. Serve as a point of contact with the Associate Dean for Business and Finance, and the Director of DCG Business Operations. Serve in an advisory role toward department budget analysis and planning. Participate in development activities toward meeting the department's mission.

ASSET MANAGEMENT: Monitor, coordinate, audit, and maintain database records in PeopleSoft for the large volume of department-associated equipment and AU assets.

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university to include one year of progressive office experience, including supervisory experience.

OR

Associate's degree from an accredited college or university to include seven years of progressive office experience, including supervisory experience.

Preferred Qualifications

Bachelors (or Master's) degree from an accredited college or university in a business field.
Experience in a fast-paced, predoctoral, and/or advanced education dental environment.
Experience with Exam Soft, PeopleSoft, Axium, and Banner. HR/personnel management and accounting experience.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.
Working knowledge of AU and BOR policies and procedures to ensure department and individual compliance.

SKILLS
Excellent verbal, written, and interpersonal skills.
Detail-oriented with strong organizational, analytical, multi-tasking, and prioritization skills.

ABILITIES
Ability to maintain confidentiality, complete work deadlines, and work independently with only general supervision.

Shift/Salary/Benefits

Shift: Days/M-F (Work outside of normal business hours may be required)

Pay Band: B7

Salary: Minimum $42,200/annual

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum midpoint) of the position.

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=282398&PostingSeq=1