Job Details

Accounting Technician - Payroll

Pasadena City College


Salary: $56,003.04 - $61,743.60 AnnuallyCFT-39

Job Type: Full-Time

Job Number: 07500

Location: Pasadena, CA

Department: Business & Administrative Services

Closing: 3/21/2025 11:59 PM Pacific



Under general supervision, the position is responsible for processing the District's payroll for classified, certificated, and unclassified staff. The position is also responsible for entering employee tax information into payroll systems, develops state and federal tax documents, and provides general payroll information to all employees.



Essential Function

1. Processes and issues employee paychecks and statements of earnings and deductions.
2. Computes wages and deductions.
3. Reviews time sheets, work charts, wage computations, and other information to detect and reconcile payroll discrepancies.
4. Compiles employee time, production, and payroll data from time sheets and other records.
5. Processes paperwork for new employees and enter employee information into the payroll system.
6. Verifies attendance, hours worked, and pay adjustments to post information onto designated records.
7. Records employee information, such as exemptions, transfers, and resignations to maintain and update payroll records.
8. Records adjustments to pay related to previous errors or retroactive increases.
9. Keeps track of paid time off (PTO) for employees.
10. Provides information to employees and managers on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions.
11. Completes verifications of employment.
12. Compiles statistical reports, statements, and summaries related to pay and benefits account.
13. Trains employees regarding the District's timekeeping system.
14. Reviews departmental documentation to ensure completeness.
15. Files departmental documents, records, reports, and related materials.
16. Performs related duties as assigned.

MINIMUM EDUCATION/EXPERIENCE

1. A High School Diploma, the equivalent, or higher.
2. Two (2) years of experience processing payroll.

PREFERRED EDUCATION/EXPERIENCE

1. An Associate Degree, or higher, in Accounting, or a related field such as Bookkeeping.
2. Three (3) years of experience processing payroll.

KNOWLEDGE, SKILLS AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWELDGE OF:

1. Payroll principles and best practices
2. Financial record keeping
3. Basic mathematics and payroll calculations
4. Electronic time keeping systems
5. Collective bargaining agreement
6. District policies
7. State and federal regulations governing wages and taxes
8. LACOE Payroll systems
9. Customer service
10. General office software and equipment

SKILL TO:

1. Apply knowledge of payroll principles and best practices to processes District payroll and related functions.
2. Apply knowledge of financial record keeping to maintain payroll records.
3. Use knowledge of basic mathematics and financial calculations to make payroll calculations and ensure the accuracy of employee compensation.
4. Use an electronic time keeping system and LACOE payroll system to track hours worked, complete employment verifications, and process payroll.
5. Apply knowledge of collective bargaining agreements, state/federal regulations and District policies to ensure that employee compensation and personnel actions impacting compensation are in compliance; address payroll discrepancies; ensure that use of paid time off is compliant, and to provide information.
6. Ensure effective customer service during interactions with District staff and appropriate stakeholders.
7. Use general office software and equipment to develop reports, aggregate data, and communicate with District staff.

ABILITY TO:

1. Ensure the accuracy of payroll information.
2. Make effective payroll calculations
3. Deal tactfully and effectively with employees in person or over the telephone.
4. Make mathematic computations rapidly and accurately.
5. Organize and maintain accurate records.
6. Ability to plan, organize, and prioritize work to ensure that deadlines are met.
7. Communicate effectively orally and in writing.
8. Develop and maintain effective relationships with District staff, students, and various stakeholders.

Core Competencies - The District has identified the following essential skills and attributes needed for success in this position.

Financial Recordkeeping

Attention to Detail

Payroll

Mathematical and Analytical Skills

Compliance and Accuracy

Time Management and Organization

Software Proficiency

Communication and Collaboration


APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

1. Resume or Curriculum Vitae
2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer



To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4802942/accounting-technician-payroll




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