Job Details

Administrative Assistant 1
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Position Number: 6058787
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Administrative Assistant 1

Job ID: 282517
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Campus recreation is a big part of student life at Augusta University. Our team continuously strives to provide a positive and active atmosphere for the AU community in a fun and supportive environment. Our programs and services add to the educational experience of Augusta University. Campus Recreation believes in promoting engagement in healthy lifestyles and encouraging the physical and social development of AU students, faculty, and staff.

Job Summary

This position manages the daily administrative support operations of the Department of Campus Recreation, including (a) planning, organizing, and managing access control and membership sales (b) serving as a liaison for departmental operations, including direct customer service to students, Campus Recreation Center patrons and prospective Campus Recreation Center members, (c) assists with budget planning and oversight, including purchasing and payroll; and (d) supports content design and maintenance for departmental website. This position assists in the supervision of 20 student assistant employees (e.g., recruits, hires, trains, manages, oversees time and absence, etc.), serves as the Director's Administrative (e.g., coordinates facility reservations, facility entry schedules, and other staff schedules), works on various projects and tasks, and is responsible for many aspects of the budget, including planning, oversight, and purchasing. The position also manages departmental filing systems.

Responsibilities

The duties include, but are not limited to:

MEMBERSHIP SERVICE: Coordinate all membership services aspects including customer service, check-in, point of sale, monthly billing, and payroll deduction. Provide customer service support to students, facility members, and guests. Accept and process registration paperwork and fees for programs. Check applications and waivers for accuracy.

CUSTOMER SERVICE: Maintain knowledge to be able to answer customer service questions regarding hours of operation, facility information, programming information within Campus Recreation (Group Fitness, Intramural Sports, Outdoor Recreation, and Esports), and special events. Manage EMS reservation processes (approval and denial of requests) for the department.

GENERAL OFFICE DUTIES: Maintain office services by organizing office operations and procedures, preparing student assistant bi-weekly payroll for final approval, handling all purchases for the department, and reconciling the monthly deposits and expenditures. Manage intake and distribution of all mail for the department.

FORMS AND PAPERWORK MANAGEMENT: Prepare and process requisitions, purchase orders, travel authorizations, and other office forms and documents.

SUPPLIES AND INVENTORY: Maintain office supplies and equipment inventory, which includes exercise equipment more than $3,000 and all departmental computers. Assist the director in making purchasing decisions for minor and major equipment.

PROMOTIONS AND MEDIA: Assist with social media communication, website updates, digital signage, and promotion of Campus Recreation programs.

POLICY AND PROCEDURES: Be knowledgeable and assist in the enforcement of all Campus Recreation policies and procedures.

OTHER DUTIES: Perform other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions OR High School diploma, GED or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects, answering phones, and the business process.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient with Microsoft Office and other computer software/databases.

SKILLS
Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong organizational skills, prioritization, and customer service skills.

ABILITIES
Ability to maintain confidentiality. Ability to coordinate multiple projects simultaneously and meet deadlines despite interruptions. Keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Grade: B2

Salary: $15.77/hourly - $18.89/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search ID #282517

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=282517&PostingSeq=1