Job Details

Office Coordinator

Position Number: 6083073
Location: Augusta, GA
Position Type: Bursar and Student Accounts

Office Coordinator

Job ID: 283061
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

Job Summary

This position will work with students on a daily basis, assisting them with payment options, accounts, and program information. This person will also work with multiple Augusta University business offices to set up, maintain, and close accounts annually and process all budgetary needs for all accounts. This person will also work closely with faculty for all their travel needs.

Responsibilities

The duties include, but are not limited to:

HIRE, TRAIN, AND SUPERVISE WORK STUDY/STUDENT ASSISTANTS: Oversee office in the absence of the director and/or study abroad advisor. Hire, train, and supervise work study/ student assistants.

FINANCIAL: Responsible for all accounts receivable and payable processes for individual state, agency, and foundation accounts by creating and submitting check requests and/or requisitions and/or travel expense forms.

BUDGETING: Builds all travel budgets and prepares all travel paperwork for students and faculty, including authorizations, insurance, cash advance, money wires, etc., from the individual state, agency, and foundation accounts via check requests and/or requisitions. Auditing and reconciliation monthly.

OVERSEE DAILY OPERATIONS OF THE OFFICE: Monitors and assists with all student and faculty traffic and scheduling of student assistants. Assist with all study abroad events and recruitment events.

ADVISEMENT: Advise students on study abroad and study away program opportunities that meet their educational and personal development needs, including fundraising and scholarship opportunities to help them achieve these needs. (during high volume in the office and when we do not have student assistance and part-time help)

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university with a minimum of six years of progressively responsible office support experience or High School diploma, GED, or equivalent from a State or Federal accrediting organization with a minimum of nine years of progressively responsible office support experience.

Preferred Qualifications

Bachelor's degree with a minimum of two years of experience working with budgets and accounts. Experience on study abroad, study away, and living abroad preferred.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

Must have good knowledge of budgeting and be able to reconcile accounts.

Experience working with customers and their accounts.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong organizational, prioritization, and customer service skills.

ABILITIES

Ability to maintain confidentiality.

Ability to multitask and manage many accounts for programs and students.

Shift/Salary/Benefits

Shift: Days; Monday-Friday

Pay Band: B5

Salary: Minimum: $17.88/hourly- Midpoint: $21.92/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=283061&PostingSeq=1