Job Details

Administrative Assistant 2

Position Number: 6116017
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Administrative Assistant 2

Job ID: 283572
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Georgia Cancer Center is on a mission for Georgia providing industry-leading cancer research and care that benefits patients locally and globally. Our ultimate goal is to eradicate cancer and we are proudly making progress every day. When we say patient care is a priority, we mean it. We assemble custom teams of field experts to address each individual's unique needs.

The Georgia Cancer Center M. Bert Storey Research Building provides quality research space to promote multidisciplinary collaborations and translational research, which is essential to creating an environment that promotes innovation. Our research approach supports important National Cancer Institute goals including ensuring every cancer patient has access to the newest and most innovative clinical trials in the nation, clinicians and researchers work together to initiate new research protocols based on the clinician's interaction with the patient, and each cancer patient receives personalized treatment through the interaction of the multidisciplinary team of clinicians and allied health professionals.

Job Summary

Provides administrative support to the faculty and staff of the Georgia Cancer Center. Other duties of this position include coordinating travel arrangements, ordering supplies, maintaining supplies inventory, and serving as a resources for administrative policies and procedures.

Responsibilities

The responsibilities include, but are not limited to:

Manage Grand Rounds and Research in Progress learning semina

Manage Grand Rounds and Research in Progress learning seminars, including speaker communication, coordination with support team and CME Coordinator, and collaboration with Marketing team.

Support visiting speaker itineraries and other small internal event coordination. Interface with Director's Suite to ensure seamless experience for esteemed guests and dignitaries

Maintain accurate and organized paper

Maintain accurate and organized paper and electronic filing systems. Maintain electronic project management/tracking systems for all administrative requests.

Ensures that all lab equipment, chemical

Ensures that all lab equipment, chemical and supply orders, as well as office supply orders, are placed in a timely manner to ensure constant supply. Track shipments of all orders.

Maintains accurate records of purchases

Maintains accurate records of purchases (e.g. P-Card, PeopleSoft requisitions, PPG/MCG Check Requests) and appropriate inventory at all times (e.g. equipment, computers, supplies, reimbursements). Prepare P-Card transaction report for monthly reconciliation and audits as needed.

Type/correct and distribute correspondence

Type/correct and distribute correspondence, i.e. letters, manuscripts, reviews, publications, applications, etc

Process all travel requests for faculty

Process all travel requests for faculty, checking for required information, backup, signatures and mathematical accuracy.

Process mail for faculty, to include distributing mail

Process mail for faculty, to include distributing mail, arranging courier pickup of immediate items, tracking shipments, etc.

Other duties as assigned

Other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of fours of progressively responsible experience in administrative support positions or a High School, GED or equivalent from a recognized state or federal accredited organization and seven years progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

Ability to maintain confidentiality

Detail-oriented

Excellent interpersonal, verbal, and written communication skills

Proficient in Microsoft Office and other computer software/databases

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary Minimum: $17.88/hourly - $21.92/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 3/31/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=283572&PostingSeq=1