Job Details

Admin Support III - Physician Assistant Program

Position Number: 6119809
Location: Orem, UT
Position Type: Secretary and Administrative Assistants

Admin Support III - Physician Assistant Program

Salary: $38,104.51 - $44,828.83 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2504040
Closing: 4/12/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

Utah Valley University is seeking an Administrative Assistant to support the Physician Assistant Program. This role is essential in ensuring the smooth operation of the department by managing administrative, financial, and HR-related tasks. Working closely with faculty, staff, adjuncts, and students, you'll coordinate schedules, meetings, and events while overseeing department finances, inventory, and office equipment.

This position offers the opportunity to make a meaningful impact by providing vital organizational support in a dynamic academic environment. You'll also maintain the department's website and social media, facilitate effective communication, and help ensure compliance with university policies. If you're detail-oriented, highly organized, and eager to contribute to a growing healthcare education program, we invite you to apply and become a valued part of our team!

Summary of Responsibilities

Perform advanced and confidential administrative duties. Maintain up-to-date knowledge of university policies and procedures. Establish, update, and maintain files, lists, and records. Coordinate and facilitate meetings, program functions, and special events. Maintain accurate minutes of meetings. Manage the department website and social media accounts. Ensure the front desk is staffed during peak student hours. Complies with university and departmental policies and procedures as well as ARC-PA accreditation standards.
Manage department financial activities (budgets, ePAFs, eSAFs, workload reports, requisitions, purchase orders, travel, P-card purchases, index tracking, and reconciliation). Monitor and reconcile expenditures. Facilitate repairs by IT and Media Services.
Oversee People and Culture tasks (posting job openings, assisting search committees, scheduling interviews, onboarding new employees). Manage part-time employees, supervise timecards, and maintain accurate payroll records. Train and oversee lower-level staff and student employees.
Coordinate semester book adoptions with UVU's Bookstore, publishers, and vendors. Coordinate and track faculty and student professional licenses, certifications, immunizations, drug tests, and other documentation. Collaborate with the department chair in preparing semester class and lab/clinic schedules. Facilitate the submission of schedules. Communicate with students regarding class changes and other schedule-related matters. Coordinate with adjuncts regarding class schedules. Issue parking permits for campus visitors.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associate's degree and two years of experience related to the summary of duties or any combination of education and/or experience totaling four years.

Preferred Qualifications
Graduation from an accredited institution with a bachelor's degree and two years of experience related to the summary of duties or any combination of education and/or experience totaling four years.

Knowledge / Skills / Abilities

Knowledge

Knowledge of best practices in events, marketing communications, correspondence, and appropriate matters of etiquette in various settings.
Databases and applications (Microsoft Suite, Banner, TIMS, CourseLeaf, Qualtrics)

Skills

Office methods, techniques, practices, and procedures.
Proficient in using computers and software applications, including Microsoft word processing, Excel spreadsheets, email, Teams, internet, databases, and Power Point presentations.
Experienced in budget preparation and financial management using Excel.
Capable of preparing and interpreting reports, charts, graphs, and tables.
Strong interpersonal, problem-solving, and decision-making skills.
Exceptional customer service orientation and phone etiquette.
Skilled in planning and executing events, as well as posting relevant content to departmental social media accounts.
Effective verbal and written communication skills.

Abilities

Ability to perform a variety of administrative duties with minimal or no supervision.
Capable of working independently on multiple tasks, prioritizing, and following projects through to completion.
Skilled in dealing with diverse personalities and high-stress environments.
Able to follow oral and written procedures and instructions.
Anticipates department and student needs.
Communicates clearly and concisely in writing and orally.
Maintains confidentiality of highly sensitive information.
Demonstrates professional demeanor and poise.
Effective in dealing with people of diverse backgrounds.
Plans and anticipates potential changes, acting accordingly.
Enacts strategic changes affecting multiple stakeholders, including high-level university leadership.
Coordinates activities and projects with other departments.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4891952/admin-support-iii-physician-assistant-program

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