Job Details

Administrative Assistant 2- School of Public Health- IPPH

Position Number: 6122167
Location: Augusta, GA
Position Type: Other Administrative Positions

Administrative Assistant 2- School of Public Health- IPPH

Job ID: 283773
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Institute of Public and Preventive Health works to improve health, reduce health disparities, and prevent injuries and illnesses in Georgia through research, service, leadership, and training. Over time, the research and service initiatives of the Institute will cover all five core competency areas of public health and preventive health: health management and administration, epidemiology, behavioral health and health education, environmental and occupational health, and biostatistics. As the Institute of Public and Preventative Health we achieve our mission through research, service, leadership, and training. Our vision includes health behavior screening and education, community health updates for public and private stakeholders, public and preventative health seminar series, and development of new public health research projects.

Job Summary

Performs complex administrative work involving considerable internal and external contacts, non-routine tasks, access to confidential information and administration of department policies and procedures. Judgement and initiative are frequently exercised in answering verbal and written communications and interpreting departmental policies, rules and regulations. Supports management for the School of Public Health.

Responsibilities

Responsibilities to include but not limited to:

Meetings
Provide executive level support to the SPH that includes scheduling, making arrangements for meetings and conferences, reserving rooms, food service, travel and housing for internal and external contacts.

Customer Service
Answer phones and greet visitors to the office.

Administrative duties
Prepare travel documents, IDR's and check requests for assigned faculty and staff.

Correspondence
Prepare written correspondence and reports, create agendas, design and develop meeting presentations as needed.

Additional Duties
Handles and resolves complex issues independently and in a timely manner. Assist in the development of policies and procedures for the division/department and is responsible for interpretation and explanation.

P-Card
Ability to procure a p-card and mange responsibilities of owning and utilizing a p-card properly.

Communication
Serve as a liaison between department and institutional contacts as well as outside institutions and the general public.

Procurement
Order supplies using the PeopleSoft financial requisition/procurement system.

Other Duties
Perform other duties as assigned.

Required Qualifications

Associate degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.

OR

High school diploma/GED from a State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Preferred Qualifications

Bachelor's degree from an accredited college or university in a business administration or related field.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.

SKILLS
Excellent interpersonal, written, verbal communication, and organizational skills.

Detail oriented.

ABILITIES
Ability to work independently with only general supervision.

Ability to complete work and meet deadlines.

Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary minimum: $17.88-21.92 hourly.

Pay Band: B5

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 283773.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=283773&PostingSeq=1