Job Details

Business Operations Specialist - Institutional Review Board

Position Number: 6125207
Location: Augusta, GA
Position Type: Business - Other Business

Business Operations Specialist - Institutional Review Board

Job ID: 283688
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Institutional Review Board Office ensures the research goals of the Augusta University enterprise are met, while protecting human subjects involved in research and verifying the enterprise meets compliance standards. The IRB Office also serves as the central contact for facilitating the goals of the Enterprise Human Research Protection Program (HRPP). Our office provides: Administrative support for the internal IRBs and a liaison for the external IRBs; Monitoring and oversight for all IRB approved studies; Education and training for human research investigators, staff, and IRB members.

Job Summary

This is a non-supervisory, combination operations/budget/accounting-type position with responsibility for a specialized business services related to the primary operations of a designated department.

Responsibilities

Responsibilities to include but not limited to:

Provides critical financial analysis and tracking
Serve as liaison for all financial and personnel activities in relation to the Institutional Review Board Office i.e., contracts, service agreements, educational development, travel, and faculty research effort, using financial forecasting strategies and proactively managing all assigned accounts.
Prepare information for ePARs to be submitted as action is identified.
Review department expenses, quarterly effort reports and pre-review for issues or concerns.

Communicate with faculty and staff to complete effort reports.
Review/approve department finances.
Review/approve requisitions for office supplies and other special orders; ensuring all purchases follow state and institutional requirements; monitoring open encumbrances for purchase orders to ensure they are closed in a timely manner.
Process travel by reviewing/approving expenditures for all travel authorizations and travel expense statements.
Prepare and work with the Budget office on the annual Budget for the Institutional Review Board Office.

Work closely with the Director of Human Research Protections and present department budget for discussion during meetings.

Operations
Assist Director of Research Business Operations and the Director of Human Research Protections with decisions as needed.

Review and approve leave requests in OneUSG.
Work closely with staff in completing/reviewing/processing various forms (ePARs, add/change forms for faculty and staff, faculty worksheets, Authorizations to Budget, Budget Amendments, etc.).
Complete annual equipment, computer, and space inventories.

Oversee aspects of faculty and staff recruitment including but not limited to participating in onboarding and completing required paperwork.

Research
Serve as back up IRB Analyst for Human Subjects Determinations, Annual reports, Amendments and Personnel Changes.
Coordinate Monthly IRB Leadership and IRB Office Staff Meetings to include agenda and minutes creation.
Assists in the development and upkeep of training records and guidance for the research community.
Coordinate IRB Meetings for internal IRB's to include hosting and navigating during meetings.
Order supplies and maintain spreadsheets for supplies and IT inventory.
Create, manage and follow up on requisitions.
Schedule travel, meetings and conferences for the IRB office staff.
Maintain and distribute stipend information for IRB Committee Members.

Coordinate Administrative Activities associated with the IRB
Serve as alternate point of contact for CITI questions when Training Coordinator is unavailable.

IRB Minutes
Distribute IRB Minutes to AU and CNVAMC stakeholders.

Performs related work
Performs related work as required.

Required Qualifications

Bachelor's degree in business administration or related discipline from an accredited college or university and one year of administrative and/or management experience.

OR

Associates degree from an accredited college or university and two years of relevant experience.

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and three years of administrative and fiscal management experience.

Knowledge, Skills, & Abilities

Knowledge of and direct experience in financial and budgetary practices, fiscal data administration as well as compliance and records management. Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills. Excellent customer service, interpersonal, multi-tasking, and organizational skills.

ABILITIES

Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary Range: $52,500-$66,152 annually.

Pay Band: B10

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 283688.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=283688&PostingSeq=1