Job Details

Faculty Administrative Coordinator-College of Medicine (Admin)

Position Number: 6151695
Location: Chattanooga, TN
Position Type: Medicine - Other Medicine

Faculty Administrative Coordinator-College of Medicine (Admin)
Memphis, TN, United States

Job Identification: 192
Job Category: Administrative
Posting Date: 04/17/2025
Job Schedule: Full Time
Locations: 62 South Dunlap Street, Memphis, TN, 38163, US (On-site)

Job Description
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Faculty Administrative Coordinator effectively manages all faculty-related processes in the College of Medicine and serves as the central resource person/liaison on faculty matters across its academic units as well as for other administrative personnel and business staff within both the College and the University. This position functions as a central resource person/liaison, ensuring that faculty processes and procedures are streamlined to benefit individual departments within the College and individuals in University administrative offices.

Responsibilities
DUTIES AND RESPONSIBILITIES:

1. Initiates, processes, and maintains new faculty appointments and change of status for current faculty through college and university channels.

2. Assists department coordinators with new hire and reappointment letters overseeing the timely and accurate required documents.

3. Ensures transcripts are obtained for all paid faculty appointments to meet SACS Accreditation.

4. Maintains SharePoint file with faculty administrative templates, checklists and form letters and sample letters.

5. Reviews all new appointment and reappointment letters issued by departments for accuracy of rank and effort before obtaining the signature of the Executive Dean.

6. Reviews promotion & tenure dossiers for accuracy prior to distribution to college committee members' weekly meetings.

7. Schedule and staff the yearly Promotion & Tenure Workshops.

8. Collaborates with Executive Dean to review Promotion and Tenure report and outcomes and then submits final report to the Chancellor's office and Knoxville Board of Trustees.

9. Assists department coordinators with promotion and tenure paperwork overseeing the timely and accurate associated documents.

10. Manages upper-level executive searches which includes posting positions, forwarding applicant CVs to search committee members, monitoring the progress of applicants through the recruitment system, and preparing documents required for compliance with the Office of Access and Engagement.

11. Supervises and maintains all College of Medicine faculty files.

12. Assists the Associate Dean and Director in developing, implementing, and ensuring compliance with policies and procedures related to Faculty Affairs in the College of Medicine.

13. Performs other duties as assigned.

Qualifications
MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Five (5) years of equivalent work-related experience; OR Bachelor's Degree and one (1) year of work-related experience; OR Associate's Degree and three (3) years of work-related experience. Must have a valid Driver's License.

KNOWLEDGE, SKILL, AND ABILITIES:

Excellent computer skills in Microsoft Office Suites including Outlook, Word, PowerPoint, and SharePoint.
Excellent interpersonal, oral, and written communication skills.
Ability to prioritize work and maintain confidentiality.
Ability to work independently as well as collaboratively

About Us

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/192/?mode=location