Job Details

Admin Support IV- Smith College of Engineering and Technology

Position Number: 6161416
Location: Orem, UT
Position Type: Deans - Engineering

Admin Support IV- Smith College of Engineering and Technology

Salary: $44,955.94 - $52,889.35 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2504192
Closing: 4/28/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

Under the direction of the Dean of the Scott M. Smith College Engineering and Technology, performs complex and highly confidential administrative support duties for the Dean, Associate Deans, and immediate staff by managing the office, facilitating meetings, and managing special events. Provides support to students, faculty, and staff who may have questions related to the Scott M. Smith College of Engineering and Technology.

Summary of Responsibilities

Performs advanced and confidential administrative support duties, including composing routine correspondences, meeting minutes, special events, financials, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work related areas. Maintains confidentiality at all times.

Coordinates dean's office financial activities including timecards, ePAFs, requisitions, purchase orders, travel, index tracking and reconciliation, budget balances, etc.

Acts as a liaison between the Dean, Associate Deans, faculty, staff and students. Maintains knowledge of and interprets college and university policies and procedures and explains them to employees, students, visitors, etc. as necessary.

Maintains inventory of office equipment and supplies; handles other office duties as needed which may include supervision of office support.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree and one year of experience related to the summary of duties; or an associate's degree and three years of experience related to the summary of duties; or any combination of education and/or experience totaling five years.

Knowledge / Skills / Abilities

Knowledge
Knowledge of office methods, techniques, practices, and procedures including bookkeeping and marketing communications.
Knowledge of the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, virtual meetings, and presentations.
Knowledge of budgets and financial reports.
Knowledge of event planning.
Skills
Skill in the preparation and interpretation of reports, charts, graphs, and tables.
Strong interpersonal, problem-solving, and decision-making skills.
Skills in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, virtual meetings, and presentations
Skills in multi-tasking and complex activities.
Abilities
Ability to perform a variety of administrative support and confidential duties with minimum supervision as well as plan and anticipate potential changes and act accordingly.
Ability to follow oral and written procedures & instructions.
Ability to communicate effectively, orally and in writing.
Ability to meet and deal with people of diverse backgrounds.
Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
Ability to maintain confidentiality.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4915281/admin-support-iv-smith-college-of-engineering-and-technology

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